Admin / Admin Assistant

Gaia Cerah Sdn. Bhd.; Johor; On-site; MYR 20,000 - 33,000; Full time

Job summary

Gaia Cerah Sdn. Bhd. in Johor, Malaysia is seeking an Administrative Assistant to support daily operations and project documentation. The role involves handling filing, reporting, and data entry with a hands-on, fast-paced environment.

The ideal candidate is proactive, detail-oriented, able to multitask, and comfortable working independently. Fresh graduates are welcome, with preferred interest in renewable energy or engineering-related work.

Qualifications

• Proactive, responsible, and willing to take ownership of tasks.
• Able to multitask and work independently.
• Organized with strong attention to detail.
• Comfortable working in a hands-on, fast-paced environment.
• Ability to communicate in additional languages is an advantage.
• Fresh graduates are welcome to apply.

Responsibilities

• Handle general administrative tasks including documentation, filing, and record keeping.
• Assist in preparing quotations, reports, and basic project documents.
• Track project progress, schedules, and follow-ups.
• Coordinate with suppliers, partners, and internal stakeholders.
• Support procurement and basic logistics arrangements.
• Maintain and update data using Excel / Google Sheets.
• Assist in day-to-day office operations and ad-hoc tasks.

Skills

Proactive

Multitasking

Attention to detail

Independent work

Language skills

Tools

Excel

Google Sheets

Microsoft Word

Job description

Handle general administrative tasks including documentation, filing, and record keeping.

Assist in preparing quotations, reports, and basic project documents.

Track project progress, schedules, and follow-ups.

Coordinate with suppliers, partners, and internal stakeholders.

Support procurement and basic logistics arrangements.

Maintain and update data using Excel / Google Sheets.

Assist in day-to-day office operations and ad-hoc tasks.

Requirements

Proactive, responsible, and willing to take ownership of tasks.

Able to multitask and work independently.

Organized with strong attention to detail.

Comfortable working in a hands-on, fast-paced environment.

Ability to communicate in additional languages is an advantage.

Proficient in Microsoft Office (Excel, Word) and/or Google Workspace (Sheets, Docs).

Fresh graduates are welcome to apply.

Preferred Qualifications

Experience in administrative, coordination, or procurement roles.

Interest in renewable energy or engineering-related work.