Admin

Private Advertiser; Petaling Jaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

KELVIN CHING YEONG LOONG is seeking a dedicated Admin Sales professional to join our sales team in Petaling Jaya, Selangor. This full-time role provides essential administrative support to ensure smooth day-to-day sales operations and to achieve sales targets.

The position requires proven experience in sales administration or coordination, strong organisational and communication skills in English and Malay, and proficiency with MS Office and CRM systems.

Qualifications

• Proven experience in sales administration or sales coordination role.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English and Malay.
• Proficiency in MS Office and experience with CRM systems.
• Attention to detail and data accuracy.
• Proactive, supportive team player.
• Ability to work independently and collaboratively.

Responsibilities

• Manage and maintain sales records, documentation and databases to ensure accuracy and accessibility.
• Coordinate sales activities, including scheduling meetings, site visits and client follow-ups.
• Prepare and process sales quotations, invoices and purchase orders.
• Assist in the preparation of sales reports and performance analysis.
• Liaise between sales team members, clients and other departments to facilitate smooth communication.
• Handle incoming customer inquiries and direct them to the appropriate sales personnel.
• Maintain filing systems and organise sales collateral and marketing materials.
• Support the sales team with administrative tasks to optimise their productivity and efficiency.
• Update and manage customer information in the CRM system.
• Assist in coordinating sales events, promotions and campaigns as required.

Skills

Sales administration

Sales coordination

Organisational skills

Time management

English & Malay

MS Office

CRM systems

Attention to detail

Independent work

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

CRM systems

Job description

About the role

We are seeking a dedicated and organised Admin Sales professional to join the sales team at KELVIN CHING YEONG LOONG. This is a full-time position based in Petaling Jaya, Selangor. In this role, you will provide essential administrative and coordination support to our sales operations, ensuring smooth day-to-day functioning of the sales department and contributing to the achievement of our sales objectives.

Key responsibilities

• Manage and maintain sales records, documentation and databases to ensure accuracy and accessibility
• Coordinate sales activities, including scheduling meetings, site visits and client follow-ups
• Prepare and process sales quotations, invoices and purchase orders
• Assist in the preparation of sales reports and performance analysis
• Liaise between sales team members, clients and other departments to facilitate smooth communication
• Handle incoming customer inquiries and direct them to the appropriate sales personnel
• Maintain filing systems and organise sales collateral and marketing materials
• Support the sales team with administrative tasks to optimise their productivity and efficiency
• Update and manage customer information in the CRM system
• Assist in coordinating sales events, promotions and campaigns as required

What we're looking for

• Proven experience in a sales administration or sales coordinator role, preferably within a sales-driven environment
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and Malay; additional languages are advantageous
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with CRM systems
• Keen attention to detail and accuracy in data entry and record keeping
• A proactive approach to problem-solving and a willingness to support team members
• Excellent interpersonal skills and the ability to work effectively with diverse teams
• Knowledge of sales processes and basic understanding of sales metrics
• Ability to work independently while maintaining a collaborative team environment
• A professional and courteous demeanour when interacting with clients and colleagues

What we offer

At KELVIN CHING YEONG LOONG, we are committed to supporting our employees in their professional growth and personal wellbeing. We offer a competitive salary package commensurate with your experience and qualifications. Our workplace culture emphasises teamwork, integrity and continuous improvement. We provide opportunities for career development and skills enhancement as part of our commitment to nurturing talent within the organisation. We believe in maintaining a healthy work-life balance and creating a supportive work environment where our team members can thrive.

About us

KELVIN CHING YEONG LOONG is a dynamic and professional organisation dedicated to delivering high-quality products and services. We take pride in our customer-centric approach and our commitment to excellence in everything we do. Our team comprises dedicated professionals who work collaboratively to achieve business objectives and drive growth. We foster a culture of integrity, innovation and continuous improvement, where every team member is valued and encouraged to contribute their best work.