Admin Sales

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 39,000 - 54,000; Full time

Job summary

Vogue Profile Sdn Bhd in Kuala Lumpur is seeking an Admin Sales professional to join our dynamic sales team. This full-time role supports sales operations, coordinates between clients, sales reps and internal departments, and acts as the backbone of the sales function.

You will manage sales orders, quotations and invoices, keep customer data up to date in our CRM, schedule meetings, prepare reports, and provide prompt administrative support to maintain smooth customer service and timely sales

Qualifications

• High school diploma or equivalent required; vocational qualifications advantageous.
• Proven experience in sales support, admin, or coordinator role within a sales environment.
• Proficiency in MS Office and CRM software; strong organizational skills.

Responsibilities

• Process and manage sales orders, quotations, and invoices accurately and timely.
• Coordinate with sales representatives to ensure complete and filed documentation.
• Maintain and update customer databases and CRM systems.

Skills

Organisational skills

Time management

Communication

Attention to detail

Customer service

Independent worker

Team collaboration

Multitasking

Education

High school diploma or equivalent

Tools

MS Office

CRM software

Job description

Vogue Profile Sdn Bhd is seeking an Admin Sales professional to join our dynamic sales team in Kuala Lumpur. This is a full-time position that plays a vital role in supporting our sales operations and ensuring seamless coordination between clients, sales representatives, and internal departments. As an Admin Sales coordinator, you will be the backbone of our sales function, managing administrative tasks that directly impact our sales efficiency and customer satisfaction. This role is based in Kuala Lumpur and offers the opportunity to be part of a fast-paced sales environment where your organisational skills and attention to detail will be highly valued.

Key responsibilities

• Processing and managing sales orders, quotations, and invoices with accuracy and timeliness
• Coordinating with sales representatives to ensure all documentation is complete and properly filed
• Maintaining and updating customer databases and CRM systems
• Scheduling sales meetings, client appointments, and follow-ups
• Preparing sales reports, performance metrics, and presentations for management review
• Handling customer inquiries and providing administrative support to resolve issues promptly
• Managing sales materials, brochures, and promotional literature
• Liaising between sales, finance, and logistics departments to ensure smooth operations
• Monitoring sales pipelines and assisting with sales forecasting activities
• Performing general administrative duties including filing, data entry, and correspondence

What we're looking for

• High school diploma or equivalent; relevant vocational qualifications are advantageous
• Proven experience in a sales support, administrative, or coordinator role within a sales environment
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and CRM software
• Excellent organisational and time management skills with the ability to multitask effectively
• Strong communication and interpersonal skills, both written and verbal
• Attention to detail and accuracy in data entry and record-keeping
• Ability to work independently whilst supporting a collaborative team environment
• Customer service orientation with a proactive approach to problem-solving
• Familiarity with sales processes and terminology is preferred
• Fluency in English; knowledge of Bahasa Malaysia or Mandarin is advantageous

What we offer

At Vogue Profile Sdn Bhd, we value our employees and are committed to providing a supportive and rewarding work environment. We offer competitive remuneration, opportunities for professional development and career progression within our sales department, a collaborative workplace culture, and benefits including health insurance coverage. We recognise the importance of work-life balance and foster an inclusive workplace where your contributions are appreciated and your growth is supported. Join a team where your administrative excellence directly contributes to our sales success and business growth.

About us

Vogue Profile Sdn Bhd is a professional organisation committed to delivering excellence in the sales industry. We pride ourselves on our dynamic approach, customer-centric values, and commitment to supporting our team members in their career development. Our company culture emphasises collaboration, integrity, and continuous improvement, creating an environment where talented professionals can thrive and make meaningful contributions to our continued success.