Accounts Receivable Officer

DJ City; Petaling Jaya; Hybrid; MYR 60,000 - 90,000; Full time

Job summary

DJ City in Petaling Jaya is seeking an Accounts Receivable Specialist to manage invoicing, post payments and reconcile accounts. The role requires close attention to detail and proactive communication with customers to ensure timely collections.

Based in a hybrid environment, you will support month-end closing and collaborate with internal teams to maintain cash flow targets across our Australia-based operations and regional customers.

Qualifications

• Strong analytical skills to review balances and support reporting.
• Finance knowledge including basic accounting and AR processes.
• Clear, professional communication with customers, internal stakeholders and partners.
• Experience with debt collection, including overdue follow-ups and negotiations.
• Invoicing skills: generate invoices, process credit notes, maintain records.
• Proficiency with ERP systems and intermediate Excel.
• Experience in retail, e-commerce or distribution is a plus.
• Diploma or degree in Accounting/Finance/Business preferred.

Responsibilities

• Manage customer invoicing and post payments.
• Reconcile accounts and monitor outstanding balances.
• Follow up on overdue accounts and resolve discrepancies.
• Prepare regular AR reports and support month-end closing.
• Collaborate with internal teams to ensure cash flow targets are met.

Skills

Analytical Skills

Finance knowledge

Communication

Debt Collection experience

Invoicing skills

Education

Accounting/Finance/Business diploma or degree

Tools

ERP software

Excel

Job description

Company Description

DJ City is one of Australia’s largest suppliers of professional audio and DJ equipment, supporting DJs and performers since 2000. The team is made up of experienced DJs, lighting technicians, and audio producers who are passionate about helping customers find the right gear for every gig. With multiple retail locations across Victoria, New South Wales, and Queensland, DJ City combines in-store expertise with a growing online and hire business. The company is known for offering leading brands at competitive prices, backed by practical advice and strong industry knowledge. DJ City continues to expand its services to support both seasoned professionals and beginners throughout the performance community.

Role Description

The Accounts Receivable Specialist is a full-time role based in Petaling Jaya with a hybrid work arrangement, allowing for a mix of on-site and work-from-home days. In this role, the specialist will manage customer invoicing, post payments, reconcile accounts, and monitor outstanding balances to ensure timely collection. Day-to-day responsibilities include following up on overdue accounts, handling customer queries related to billing, and maintaining accurate records in the accounting system. The specialist will prepare regular reports on accounts receivable status, support month-end closing activities, and collaborate with internal teams to resolve discrepancies. This role requires consistent attention to detail, proactive communication with customers, and a strong focus on maintaining positive working relationships while ensuring cash flow targets are met.

Qualifications

• Candidates should possess strong Analytical Skills to review account balances, identify discrepancies, and support reporting and reconciliation activities.
• Candidates should possess Finance knowledge, including basic accounting principles, accounts receivable processes, and familiarity with invoicing and payment workflows.
• Candidates should possess clear and professional Communication skills to interact with customers, internal stakeholders, and external partners regarding billing and collections.
• Candidates should possess Debt Collection experience, including following up on overdue accounts, negotiating payment arrangements, and managing collection timelines.
• Candidates should possess Invoicing skills, including generating accurate invoices, processing adjustments or credit notes, and maintaining organized documentation.
• Additional beneficial qualifications include proficiency with accounting or ERP software, intermediate Excel skills, and prior experience in a retail, e-commerce, or distribution environment.
• Relevant diploma or degree in Accounting, Finance, Business, or a related field is preferred, along with the ability to work independently, manage deadlines, and maintain high levels of accuracy and integrity.