Accounts Payable Specialist: 3-Way Match & P2P Focus

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Subang Jaya; Presencial; MYR 60.000 - 90.000; Jornada completa

Descripción de la vacante

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. is seeking an Account Payable Executive to join our finance team in Malaysia. You will be responsible for end-to-end AP processing, including invoice receipt, 3-way matching, coding to GL accounts, and ensuring compliance with GST regulations.

Working in a high-volume shared services environment, you will maintain strong vendor relationships, manage payment runs, and support monthly close with accurate AP data. Prior ERP experience is required.

Formación

• Diploma or Bachelor's Degree in Accounting, Finance, or related field.
• Professional certification (ACCA, CPA, LCCI) is an added advantage.

Responsabilidades

• Receive and review vendor invoices via multiple channels.
• Perform 3-way matching — Invoice vs Purchase Order vs Goods Receipt.
• Ensure accuracy of amounts, vendor details, and applicable tax information (GST).
• Post and code invoices into SMART OFFICE / SUN SAAS in a timely and accurate manner.
• Classify invoices to cost centers and GL accounts in line with the chart of accounts.
• Prepare and execute weekly / bi-weekly payment runs via bank transfer.
• Ensure all payments are made within agreed vendor credit terms.
• Handle urgent and manual payments with proper documentation and approval.
• Ensure all payment disbursements are supported by complete documentation and approvals.
• Serve as the primary point of contact for vendor payment enquiries and dispute resolution.
• Respond to vendor inquiries regarding payment status and discrepancies in a timely and professional manner.
• Reconcile vendor statements against AP ledger records on a regular basis.
• Maintain accurate and up-to-date vendor master data including bank details and contact information.
• Investigate and resolve invoice mismatches, missing PO issues, and payment discrepancies.
• Liaise with internal departments to resolve exceptions promptly.
• Escalate unresolved discrepancies to the Finance Manager in a timely manner.
• Adhere to Company Group's internal controls, delegation of authority, and approval matrix always.
• Ensure compliance with company policies, tax regulations, and statutory requirements across Singapore and Malaysia.
• Maintain organized and complete records of invoices, payment vouchers, and related correspondence for audit trail purposes.
• Support internal and external audit processes by providing required schedules, documentation, and responses.
• Perform monthly AP closing tasks including AP sub-ledger to general ledger reconciliation.
• Prepare and distribute AP aging reports and payment forecast schedules to the Finance Manager.
• Assist in cash flow reporting by providing timely and accurate AP data.
• Contribute to month-end and year-end financial close activities as required.
• Identify opportunities to streamline AP workflows and reduce manual, paper-based processing.
• Support system upgrades, process digitalization, and Finance Transformation initiatives as required.
• Undertake any other ad-hoc duties as assigned by the Finance Manager.

Conocimientos

Attention to detail

ERP experience

Vendor invoice processing

GST knowledge (Malaysia)

Excel skills (Pivot, VLOOKUP)

Educación

Diploma or Bachelor's Degree in Accounting/Finance

ACCA/CPA/LCCI is an added advantage

Herramientas

SMART OFFICE

SUN SAAS

Microsoft Excel

Descripción del empleo

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. is seeking an Account Payable Executive to join our finance team in Malaysia. You will be responsible for end-to-end AP processing, including invoice receipt, 3-way matching, coding to GL accounts, and ensuring compliance with GST regulations.

Working in a high-volume shared services environment, you will maintain strong vendor relationships, manage payment runs, and support monthly close with accurate AP data. Prior ERP experience is required.