ACCOUNTS & HR EXECUTIVE

Onyx IES Sdn Bhd; Kuala Lumpur; Presencial; MYR 70.000 - 110.000; Jornada completa

Descripción de la vacante

Onyx IES Sdn Bhd in Kuala Lumpur, Malaysia seeks an experienced Accounts & HR Executive to support the Services Team with day-to-day accounting and HR operations. You will assist with AP/AR, payroll coordination, and month-end tasks while ensuring statutory compliance and audit readiness.

You will also manage HR administration, recruitment onboarding, contract control, and provide support for tax submissions and regulatory requirements, partnering with Management.

Formación

• Bachelor’s degree in accounting
• 6+ years of relevant experience in Accountancy & HR operations
• Practical working knowledge of ABSS accounting software and proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)
• Strong working knowledge of Malaysian Employment Legislation, Expatriate Services Division procedures, and local statutory requirements (KWSP, PERKESO, EIS, LHDN, HRD Corp)
• Excellent organizational, communication, and interpersonal skills with strong attention to detail, numerical accuracy, and confidentiality

Responsabilidades

• Assist with routine AP/AR, invoice processing, payment vouchers, and bank reconciliations in ABSS.
• Cross-check reimbursable expenses, client recharges, staff claims, and supplier invoices against documents and contracts.
• Monitor outstanding invoices, receivables, payables, and payments; support month-end closing and routine reporting.
• Support recruitment, onboarding, and contract administration with Management.
• Coordinate payroll processing with Accounts to ensure compliance with the Malaysian Employment Act.
• Prepare HR records, attendance, leave, probation reviews, and contract expiry schedules; handle audits and statutory submissions (KWSP, PERKESO, EIS, LHDN, HRD Corp).
• Maintain and update HR policies, procedures, and documentation; promote safety and ISO 9001 standards.
• Coordinate expatriate work permits, Employment Passes, and pass renewals; assist annual performance reviews and salary increments.

Conocimientos

Organizational skills

Communication

Attention to detail

Confidentiality

Fluent English & Bahasa Malaysia

Educación

Bachelor's degree in accounting

Herramientas

ABSS

Microsoft Excel

Descripción del empleo

The position sits with the company Services Team and reports directly to the Services & Compliance Manager. The Accounts & HR Executive manages day-to-day key accounting and financial support to the existing Accounts function and leads HR Support.

The role covers end-to-end employee administration, recruitment support, monthly payroll coordination, local statutory compliance, routine accounting tasks, invoice verification, and client recharge/reimbursable cross-checking. Operating independently on routine matters, this position ensures operational accuracy and administrative compliance while escalating key structural decisions to Management.

KEY RESPONSIBILITIES

Accounting & Finance Support

Assist the Accountant with routine accounts payable (AP), accounts receivable (AR), invoice processing, payment vouchers, and bank reconciliations using ABSS software.

Perform detailed cross-checking of reimbursable expenses, client recharges, staff claims, and supplier invoices against supporting documents and contractual terms.

Monitor and track outstanding invoices, receivables, payables, and payment statuses.

Assist with month-end closing tasks, routine financial reporting, cash flow monitoring support, and annual audit preparation.

Support Senior Accountant as required.

Statutory Reporting & Annual Activities

Coordinate annual EA Forms, e-E submissions, and statutory reporting in close coordination with Accounts.

Maintain accurate, audit-ready HR and accounting records for internal and external audits.

Reporting & Process Improvement

Prepare routine HR metrics and administrative reports for management review.

Proactively identify opportunities to streamline HR, accounting, and general office workflows

Recruitment & Onboarding

Coordinate recruitment, candidate selection, offer preparation, and onboarding alongside Management.

Manage employee and consultant mobilization, contract renewals, and offboarding procedures.

HR Administration & Employment Compliance

Prepare employment contracts, appointment letters, and consultant agreements based on approved terms.

Maintain complete employee records, leave administration, attendance tracking, probation reviews, and contract expiry schedules.

Coordinate monthly payroll processing with Accounts, ensuring full compliance with the Malaysian Employment Act (and latest amendments).

Manage monthly statutory submissions and payments for KWSP (EPF), PERKESO (SOCSO), EIS, and LHDN (PCB/CP38) strictly within deadlines.

Coordinate expatriate and consultant work permits, Employment Passes (ESD), and pass renewals

6. Performance Management & Employee Relations

Coordinate annual Performance and Development Reviews (PDRs), salary increments, and bonus implementation.

Handle routine employee relations, basic grievance handling, and performance matters, escalating major issues to Management.

Maintain and update company HR policies, standard operating procedures, and employment documentation.

Employee Benefits & Training

Administer group employee insurance (hospitalization, clinical, surgical), including policy renewals, coverage updates, claims verification, and invoice reconciliation.

Coordinate staff training activities, manage HRD Corp grant applications/claims, and maintain training and competency records in compliance with ISO 9001 standards.

HSE

Be aware the Onyx HSE Management Manual and proactively take part in promoting a safe and environmentally sound working environment

Make yourself aware of the Onyx Employee Handbook expectations and work along with the rest of the office team within its guidelines

Complete at least one Safety Observation Card every Quarter

Deliver at least one HSE discussion at the Onyx Staff meetings every year

QUALIFICATIONS & EXPERIENCE

Education: Bachelor’s degree in accounting

Experience: 6+ years of relevant experience in Accountancy & HR operations with hands‑on exposure to routine accounting/finance administration (preferably in an SME or professional services environment).

Software Competency: Practical working knowledge of ABSS accounting software and proficiency in Microsoft Excel (VLOOKUP, Pivot Tables).

Statutory Knowledge: Strong working knowledge of Malaysian Employment Legislation, Expatriate Services Division (ESD) procedures, and local statutory requirements (KWSP, PERKESO, EIS, LHDN, HRD Corp).

Skills: Excellent organizational, communication, and interpersonal skills with strong attention to detail, numerical accuracy, and strict confidentiality A Team player with a fluent understanding of English & Bahasa Malaysia.

AUTHORITY & DECISION-MAKING

Independent Authority: Day‑to‑day administration of employee files, routine onboarding/offboarding, initial candidate screening, standard invoice cross‑checking, and routine ABSS data entry.

Subject to Approval: All remuneration changes, employment offers, terminations, formal disciplinary actions, unbudgeted expenditures, payments outside standard procedures, and overall financial/cash flow management remain subject to Management and Head of Accounts approval.