Accounts Executive

Private Advertiser; Johor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Malaysia seeks an experienced accounting professional to manage accounts receivable and supplier invoices. The role covers e-invoicing, SAP-based processing, and intercompany reconciliations.

You will support month-end close, audits, and process improvements while collaborating with internal teams. The ideal candidate holds a Diploma or Bachelor’s in Accounting, with at least 5 years of financial accounting experience; SAP knowledge is a plus.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma or Bachelor’s Degree in Accountancy or equivalent.
• At least 5 years of financial accounting experience; SAP knowledge is a plus.
• Proficient in Microsoft Office; good command of English; Mandarin/Bahasa Melayu an advantage.

Responsibilities

• Handle the full spectrum of accounts receivable functions.
• Process and maintain invoices and incoming receipts; monitor overdue balances.
• Prepare and review AR reports and reconciliations; data extraction for e-invoice requirements.
• Submit e-invoice through Middleware; liaise with vendor for issues; maintain data accuracy.
• Supplier invoice processing for Singapore: verify entries in SAP, coding, approvals, and payment runs.
• Support audit, month-end close, and monthly reconciliations; assist with process improvements.

Skills

Microsoft Office

Excel

Word

English fluency

Education

Diploma in Accountancy

Bachelor's Degree in Accounting

Tools

SAP

Job description

• Handle the full spectrum of accounts receivable functions.
• Process and maintain accurate and up-to-date accounts receivable records, including customer invoices and incoming receipts.
• Monitor outstanding balances and follow up on overdue customer accounts.
• Prepare and review accounts receivable reports and reconciliations as required.
• Data extraction from system, collate data to ensure it fulfils e-invoice requirements, coordinate with process owners for any missing/invalid data.
• Submit e-invoice through Middleware, ensure accuracy and completeness of e-invoice submitted, liaise with Middleware vendor for any technical issues.
• Maintain proper records, supporting and reconciliation for all e-invoice data submitted.

Supplier Invoice Processing - Singapore

• Receive, verify and accurately enter supplier invoices for non-inventory-related purchases and expenses into SAP.
• Check invoices against relevant supporting documents and ensure appropriate coding and approvals are obtained.
• Follow up with internal departments and suppliers to resolve invoice discrepancies and missing documentation.
• Prepare ad-hoc and urgent payments, ensuring the relevant supporting documents and approvals are in place.
• Prepare and process all GIRO payments and automatic deductions, including CPF, JTC land rent, property tax, Singapore Customs GST, MOM payments and bank charges.
• Ensure payments are accurately recorded and properly supported, and maintain systematic payment records.
• Prepare journal entries for accrual expenses and prepayments.
• Ensure accruals and prepayments are properly supported, recorded and reviewed for month-end closing.
• Generate monthly accounts payable ageing reports.
• Prepare and maintain accounts payable audit schedules, including accruals, prepayments and advances to suppliers.
• Perform vendor reconciliations and investigate and resolve discrepancies with suppliers.
• Perform intercompany reconciliations and follow up on outstanding differences.
• Prepare monthly bank reconciliations and investigate unreconciled items.
• Participate in the annual physical stock count and assist with the reconciliation of count results against inventory records.

Audit Support

• Assist with the preparation of supporting documents, schedules and explanations required for the annual audit.
• Respond to audit queries and follow up on outstanding audit matters in a timely manner.

General

• Ensure transactions are processed accurately and in accordance with company policies, procedures and reporting deadlines.
• Maintain proper filing and documentation to support accounting entries, payments and reconciliations.
• Support month-end and year-end closing activities and perform other ad-hoc duties as assigned.
• Contribute to process improvements to enhance accuracy, efficiency and internal controls.

Requirements

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma or Bachelor’s Degree/Professional Degree in Accountancy or equivalent.
• At least 5 years of financial accounting experience is preferred. Experience in a manufacturing environment and knowledge of SAP will be an added advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good command of English. Knowledge of Mandarin and Bahasa Melayu is an advantage; ability to read and write in Mandarin would be an added advantage.
• Able to work with a sense of urgency, take initiative, prioritise tasks and meet reporting deadlines.
• Proactive and able to work independently as well as in a team; mature, responsible and committed to work.
• Able to multitask and assist with ad-hoc duties.
• Willing to learn and maintain a positive attitude.