Accounts & Admin Assistant — Invoicing, Stock & Reporting

Stealth Solutions; Selangor; On-site; MYR 39,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking an administrative and accounting support specialist to ensure the smooth operation of the department. You will handle daily clerical duties, manage financial documentation, and process accounting transactions.

This role also involves maintaining stock records, coordinating with customers and suppliers, and generating invoices, POs, and daily reports. The ideal candidate has at least 3 years of relevant experience and strong Excel/Word skills, with familiarity in SQL

Qualifications

• 3+ years of administrative or accounting experience required.
• Proficient in Microsoft Excel and Word.
• Familiar with SQL Accounting Software.
• Strong organizational and communication skills.

Responsibilities

• Perform daily administrative and clerical duties to support department operations.
• Maintain filing, documentation, and record-keeping for admin and financial documents.
• Coordinate with customers, suppliers, and internal departments on admin and operational matters.
• Prepare and update daily reports and share updates via the designated WhatsApp group.
• Prepare, issue, and maintain invoices, quotations, receipts, purchase orders (PO), and related documents.
• Process and record Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Assist in monitoring outstanding payments and maintaining transaction records.
• Assist in maintaining stock and inventory records.
• Conduct periodic stock takes and reconcile stock against available records.
• Report stock discrepancies to the Head of Department.

Skills

Excel

Microsoft Word

Organizational skills

Communication skills

SQL Accounting

Tools

SQL Accounting Software

Job description

Jora Malaysia is seeking an administrative and accounting support specialist to ensure the smooth operation of the department. You will handle daily clerical duties, manage financial documentation, and process accounting transactions.

This role also involves maintaining stock records, coordinating with customers and suppliers, and generating invoices, POs, and daily reports. The ideal candidate has at least 3 years of relevant experience and strong Excel/Word skills, with familiarity in SQL