Accountant & HR Executive

OX Nexus Sdn Bhd; Kuala Selangor; On-site; MYR 42,000 - 72,000; Full time

Job summary

OX Nexus Sdn Bhd is seeking a capable accountant to manage daily payments, supplier reconciliation, and staff reimbursements while ensuring accurate records and timely reporting. The role involves monthly financial statements, bank reconciliations, and project-cost tracking using Xero.

The candidate should have a diploma or degree in accounting or finance, 2–3 years of relevant experience, and strong Excel/Google Sheets proficiency. Experience in project-based accounting is a plus.

Qualifications

• Diploma or Degree in Accounting, Finance or related field.
• 2–3 years of relevant accounting experience, preferably with full-set accounts exposure.
• Experience with Xero Accounting Software is highly preferred.
• Good proficiency in Microsoft Excel and Google Sheets.
• Knowledge of bank reconciliation, P&L reporting, budgeting and cash flow management.

Responsibilities

• Prepare and arrange daily supplier, contractor, staff reimbursement and operational payments.
• Verify payment requests against invoices, PO, DO and quotations.
• Maintain accurate records of daily transactions and monitor outstanding payments.
• Prepare monthly P&L statements and bank reconciliations.
• Record and allocate project costs using Xero; monitor against budgets.
• Prepare monthly budgets, cash flow forecasts and related reports.
• Assist HR with payroll data, attendance and leave reporting.

Skills

Excel proficiency

Google Sheets

Attention to detail

Multi-tasking

Interdepartmental communication

Education

Diploma/Degree in Accounting or Finance

Tools

Xero Accounting Software

Microsoft Excel

Job description

1. Daily Accounting & Payment Management

• Prepare and arrange daily supplier, contractor, staff reimbursement and operational payments.
• Verify all payment requests against supporting invoices, quotations, purchase orders (PO) and delivery orders (DO).
• Maintain accurate records of daily incoming and outgoing transactions.
• Monitor outstanding supplier payments and customer receivables.
• Prepare payment schedules according to due dates and company cash flow priorities.
• Ensure all payments are properly documented and submitted for management approval.

2. Monthly Accounting & Financial Reporting

• Prepare monthly Profit & Loss (P&L) statements.
• Perform monthly bank reconciliation for all company bank accounts.
• Maintain accurate accounting records using Xero Accounting Software.
• Record and categorise all monthly business expenses and transactions.
• Prepare monthly financial performance reports, including revenue, gross profit, operating expenses and net profit.
• Analyse monthly actual expenses against the approved company budget.
• Highlight unusual expenses, discrepancies and potential financial risks to management.
• Ensure monthly accounting reports are completed accurately and within the required deadlines.

3. Project Costing & Profitability Tracking

• Record and update individual project costs using Xero Accounting Software.
• Allocate supplier invoices, contractor payments, material costs and other expenses to the correct project.
• Monitor actual project costs against approved project budgets.
• Identify cost overruns, missing invoices, duplicate charges and incorrect cost allocations.
• Prepare monthly project profitability reports for management review.
• Coordinate with the Purchasing, Sales and Project teams to ensure all project costs are properly recorded.

4. Budget Planning & Cash Flow Management

• Prepare and maintain the company's monthly budget allocation and payment pool.
• Monitor available cash balances, upcoming commitments and expected customer collections.
• Prepare monthly cash flow forecasts and payment planning reports.
• Ensure sufficient funds are allocated for supplier payments, salaries, operational expenses and upcoming project commitments.
• Alert management in advance of potential cash flow shortages.
• Assist management in improving cost control and financial planning.
• Cross-check supplier invoices against approved quotations, purchase orders and delivery orders.
• Verify pricing, quantities, discounts and payment terms.
• Identify discrepancies, overcharges and duplicate invoices.
• Liaise with the Purchaser and relevant departments to resolve invoice discrepancies.
• Maintain accurate supplier statements and outstanding payment records.

6. HR Administration & Staff Records

• Prepare employment offer letters, confirmation letters and other standard HR documentation.
• Maintain accurate employee records, including employment details and salary adjustments.
• Record and monitor staff annual leave, medical leave (MC) and other leave applications.
• Maintain staff attendance, lateness and absenteeism records.
• Prepare monthly staff attendance and leave reports.
• Assist in preparing monthly payroll information, allowances, commissions and deductions.
• Maintain confidentiality of all employee salary and personal information.

7. Management Reporting & Administrative Support

• Prepare a monthly financial summary for Directors, highlighting key financial performance indicators.
• Provide recommendations on expense control, cash flow management and budget improvements.
• Maintain organised digital filing systems for accounting, supplier and HR documents.
• Coordinate with external accountants, auditors, tax agents and company secretaries when required.
• Assist in other accounting, finance and HR administrative duties assigned by management.

Job Requirements

• Diploma or Degree in Accounting, Finance or a related field.
• Minimum 2–3 years of relevant accounting experience, preferably with full-set accounts exposure.
• Experience with Xero Accounting Software is highly preferred.
• Good proficiency in Microsoft Excel and Google Sheets.
• Knowledge of bank reconciliation, P&L reporting, budgeting and cash flow management.
• Experience in construction, renovation, interior design or project-based accounting is an advantage.
• Strong attention to detail, organisational skills and ability to manage multiple deadlines.
• Able to work independently and communicate effectively with different departments.
• High level of integrity and confidentiality when handling financial and employee information.