Account Receivables Specialist

Randstad Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Randstad Malaysia is seeking an Accounts Receivable Accountant to join the Shared Services finance team, handling revenue recording, invoicing, cash application and GL reconciliation across multiple food retail outlets and related entities. You will manage collections, monitor AR aging and assist in daily to yearly cash flow reporting.

Requires 2–3 years AR experience, a Diploma/Bachelor’s in Accounting/Finance, and SAP/Oracle/Xero proficiency.

Qualifications

• Education: Diploma or Bachelor’s degree in Accounting, Finance or related field.
• Experience: 2–3 years in Accounts Receivable, preferably in a Shared Services model or multi-entity environment.
• Technical Skills: Proficiency in SAP/Oracle/Xero or similar ERP, advanced Excel (Pivot Tables, VLOOKUP).
• Core Competencies: Detail-oriented, strong communication and negotiation, able to manage multiple accounts and deadlines.

Responsibilities

• Revenue and Invoicing: daily sales reconciliation, issue monthly invoices for rental/tenant and inter-company/B2B sales, cash application, GL support.
• Collections and Cash Flow: monitor AR aging, follow up on unpaid invoices, assist in daily/monthly/yearly cash flow reporting.
• Reconciliation and Compliance: monthly bank reconciliations, support month-end close with journals, maintain auditable AR documentation.
• Stakeholder & Process Engagement: liaise with Finance Manager, retail ops, bankers and auditors; suggest AR process improvements.

Skills

Attention to detail

Communication

Negotiation

Multi-entity experience

Excel proficiency

Education

Diploma or Bachelor’s in Accounting/Finance

Tools

SAP

Oracle

Xero

ERP system

Job description

about the job
The Accounts Receivable Accountant will be a key member of the Shared Services finance team, responsible for the timely and accurate recording, processing, and collection of all revenues across multiple food retail outlets and related entities. This role is crucial for maintaining a healthy cash flow and ensuring financial accuracy for the group.

Key Responsibilities

1. Revenue and Invoicing Management

• Daily Sales Reconciliation: Perform daily reconciliation of sales for multiple retail outlets, cross-checking Point-of-Sale (POS) reports, fleet card statements, credit/debit card settlements, and actual bank receipts to ensure all revenue is accurately captured.
• Billing & Invoicing: Prepare and distribute monthly invoices, primarily for rental income to tenants and other inter-company or B2B sales (e.g., bulk orders, catering).
• Cash Application: Accurately record and apply all customer and tenant payments into the accounting software in a timely manner.
• General Ledger (GL) Support: Ensure all AR-related transactions, including sales, receipts, and provisions, are accurately recorded and reconciled to the GL.

2. Collections and Cash Flow

• Credit Control: Proactively monitor and manage the Accounts Receivable aging report.
• Collections: Execute effective follow-up procedures on unpaid invoices, including rental and trade receivables, by communicating professionally with debtors via phone and email.
• Reporting: Assist in managing the group's daily, monthly, and yearly cash flow by providing accurate and timely reporting on expected collections and outstanding receivables.

3. Reconciliation and Compliance

• Bank Reconciliation: Perform monthly bank reconciliations for AR-related transactions to ensure accuracy between bank records and internal accounting data.
• Month-End Close: Support the month-end closing process, including preparing and posting necessary journals (e.g., bad debt provision, revenue accruals).
• Documentation: Maintain complete, organized, and auditable documentation for all AR transactions, supporting audit readiness and regulatory compliance.
• Shared Services Management: Manage AR processes for multiple companies/entities efficiently within the shared services structure.

4. Stakeholder & Process Engagement

• Liaison: Liaise with the Finance Manager, retail operations staff, bankers, and auditors for AR and compliance matters.
• Process Improvement: Identify and propose improvements to the AR process, particularly around sales reconciliation and collections efficiency.

Qualifications and Requirements

• Education: Diploma or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience: Minimum of 2-3 years of proven experience in an Accounts Receivable role, preferably within a Shared Services model or a multi-entity environment. Experience in the Food Retail or FMCG sector is a strong advantage.
• Technical Skills:
• Proficiency in accounting software (e.g., SAP, Oracle, Xero, or equivalent ERP system).
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP) for data reconciliation and reporting.
• Core Competencies:
• Exceptional attention to detail and high degree of accuracy.
• Strong communication and negotiation skills for effective collections.
• Proven ability to manage multiple company accounts and meet tight deadlines.

experience

3 years

skills

Technical Accounting Knowledge is a must

qualifications

2-3 years experience in Accounting (AR)
Strong technical accounting knowledge

education

Bachelor Degree