ACCOUNT ASSISTANT

Care Luxury Hotels & Resorts; Johor Bahru; On-site; MYR 24,000 - 42,000; Full time

Job summary

Trove Hotel Johor Bahru is seeking an Account Assistant to support day-to-day accounting and financial processing. The role involves processing payments, invoices, journal vouchers, and employee reimbursements, as well as posting data to the accounting system and handling petty cash tasks.

You will verify billed items against orders, perform reconciliations, prepare financial reports, and assist with period-end closing.

Responsibilities

• Process payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Calculate rates paid for purchases and all price extensions.
• Verify items billed against items ordered and received and reconcile differences with vendors or other employees.
• Post financial data to accounts in the automated accounting system.
• Review online transactions for changes and accuracy and correct errors.
• Disburse funds using warrants or petty cash and make change per instructions.
• Endorse warrants or money orders, prepare deposits, and deposit money as directed.
• File and remove records and reports.
• Operate standard office equipment.
• Perform related work as assigned.
• Check figures, postings, and documents for entry accuracy and proper codes.
• Organize, secure, and maintain all files, records, cash and cash equivalents according to policies.
• Record, store, access, and analyze computerized financial information.
• Maintain accurate electronic spreadsheets for financial data.
• Classify, code, and summarize numerical data to compile financial records.
• Prepare, maintain, and distribute financial and accounting reports and tables.
• Complete period-end closing procedures and reports.
• Prepare, review, reconcile, and issue bills, invoices, and statements according to procedures.
• Address guests' service needs professionally and timely.
• Communicate clearly and review documents accurately; answer telephones with proper etiquette.
• Develop and maintain positive working relationships; support team objectives.
• Perform other reasonable duties as assigned by Supervisors.

Job description

Account Assistant

TROVE Hotel Johor Bahru

26 December 2024

Responsibilities

• Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Calculates rates paid for purchases and all price extensions.
• Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
• Posts financial data to appropriate accounts in an automated accounting system, according to instructions.
• Reviews on-line transactions for changes and accuracy and corrects errors.
• Disburses funds using manual/local warrants or petty cash and makes change according to specific instructions.
• Endorses warrants or money orders, prepares account deposit ticket, and deposits money as directed.
• Files and/or removes records and reports.
• Operates standard office equipment.
• Performs related work as assigned.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.
• Record, store, access, and/or analyze computerized financial information.
• Maintain accurate electronic spreadsheets for financial and accounting data.
• Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
• Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
• Complete period-end closing procedures and reports as specified.
• Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.
• Address guests' service needs in a professional, positive, and timely manner.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Perform other reasonable job duties as requested by Supervisors.