Account Assistant

Berjaya Penang Hotel; George Town; On-site; MYR 30,000 - 45,000; Full time

Job summary

Berjaya Penang Hotel is seeking an Accounts Assistant to support day-to-day financial operations in Penang, Malaysia. The role involves processing supplier invoices, data entry, and assisting with month-end activities in collaboration with the Finance team and other hotel departments.

The position focuses on accuracy, timeliness, and adherence to accounting procedures, with responsibilities across purchasing, revenue reconciliation, and various internal controls.

Responsibilities

• Process and verify supplier invoices, purchase orders, receiving records, and supporting documents
• Ensure invoices are properly authorised before processing payments
• Perform accurate data entry of invoices and expenses into the accounting system
• Prepare payment requests and supporting documents for management approval
• Assist in recording and monitoring payments received from guests, companies, travel agencies, and other customers
• Assist in checking and reconciling daily hotel revenue from rooms, Food & Beverage, banquets, and other operating departments
• Verify daily revenue reports against the Hotel's accounting and property management systems
• Perform bank, supplier, customer, and other account reconciliations
• Assist with month-end and year-end accounting procedures
• Liaise with Front Office, Food & Beverage, Purchasing, Engineering, Human Resources, Sales, and other departments on financial matters

Job description

The Accounts Assistant is responsible for assisting in the day-to-day financial and accounting operations of the Hotel. The position ensures that accounting transactions, invoices, payments, receipts, reconciliations, and financial records are processed accurately and in a timely manner. The Accounts Assistant will work closely with the Finance team and other Hotel departments to ensure compliance with established accounting procedures, internal controls, and Hotel policies.

Key responsibilities

• Process and verify supplier invoices, purchase orders, receiving records, and supporting documents
• Ensure invoices are properly authorised before processing payments
• Perform accurate data entry of invoices and expenses into the accounting system
• Prepare payment requests and supporting documents for management approval
• Assist in recording and monitoring payments received from guests, companies, travel agencies, and other customers
• Assist in checking and reconciling daily hotel revenue from rooms, Food & Beverage, banquets, and other operating departments
• Verify daily revenue reports against the Hotel's accounting and property management systems
• Perform bank, supplier, customer, and other account reconciliations
• Assist with month-end and year-end accounting procedures
• Liaise with Front Office, Food & Beverage, Purchasing, Engineering, Human Resources, Sales, and other departments on financial matters