Account & Admin Assistant

GAKKEN EDUCATION MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Gakken Education Malaysia SDN. BHD. is seeking an Accounts & Admin Executive to support daily finance operations and admin tasks across HQ and franchise centres. The role ensures proper documentation, timely processing of AP/AR, invoicing and payroll, with liaison to intercompany entities.

Fresh graduates are welcome; strong MS Office skills and Mandarin communication are valued. This position offers a stable path in a reputable Japanese education brand with growth opportunities.

Qualifications

• Diploma or degree in accounting/finance or related field.
• Fresh graduates are encouraged to apply.
• Experience in accounting or administrative roles is an advantage.
• Basic understanding of accounting principles and MS Office.

Responsibilities

• Handle daily accounting entries including AP, AR, GL and bank reconciliations.
• Prepare invoices, receipts, payment vouchers and staff claims.
• Assist in month-end closing, financial reporting and audit schedules.
• Monitor franchisee payments (royalties, materials, fees) and follow up.
• Process supplier invoices for teaching materials and expenses.
• Maintain filing and documentation for accounting records.
• Assist with SST, corporate tax matters and transfer pricing support.
• Coordinate with intercompany entities for billing and reconciliation.
• Support franchise operations with documents, agreements and correspondence.
• Manage training schedules, onboarding docs and franchise compliance files.
• Handle general office administration including stationery and maintenance.
• Maintain payroll, attendance, leave records and HR docs.
• Prepare letters, reports and internal memos; coordinate meetings and travel.
• Liaise with franchisees, suppliers and external parties for smooth operations.

Skills

Mandarin fluency

Detail-oriented

Independent worker

Organizational skills

Education

Diploma/Degree in Accounting

Tools

Microsoft Office

Job description

Gakken Education Malaysia is the franchisor for a leading Science and Mathematics learning brand. We support a nationwide network of learning centres and are looking for a reliable and detail oriented Accounts & Admin Executive to assist with daily finance operations and administrative tasks. This role supports both HQ operations and franchise centre activities, ensuring smooth financial processes and proper documentation across the organisation.

Key Responsibilities

Accounting Responsibilities

• Handle daily accounting entries including AP, AR, general ledger, and bank reconciliations
• Prepare invoices, official receipts, payment vouchers, staff claims
• Assist in month-end closing, financial reporting, and preparation of audit schedules
• Monitor franchisee payments (royalties, materials, training fees) and follow up when required
• Process supplier invoices for teaching materials, centre supplies, and operational expenses
• Maintain proper filing and documentation for accounting records
• Assist with SST documentation, corporate tax matters, and transfer pricing support
• Coordinate with intercompany entities (e.g., Singapore, Hong Kong, Japan, etc.) for billing, payment-on-behalf, and reconciliation

Administrative Responsibilities

• Support franchise operations by preparing documents, agreements, and centre-related correspondence
• Assist in managing training schedules, centre onboarding documents, and franchise compliance files
• Handle general office administration including stationery, office supplies, and maintenance coordination
• Maintain staff payroll, attendance, leave records, and HR-related documentation
• Prepare letters, reports, and internal memos when required
• Coordinate meetings, training sessions, and travel arrangements
• Liaise with franchisees, suppliers, and external parties to ensure smooth operations

Requirements

• Diploma/Degree in Accounting, Finance, or related field
• Fresh Graduate is encouraged to apply
• Experience in accounting or administrative roles is an advantage
• Basic understanding of accounting principles and Microsoft Office (Excel, Word)
• Experience with accounting software is an advantage
• Strong attention to detail, good organizational skills, and ability to work independently
• Good communication skills and a positive working attitude
• Fluent in Mandarin speaking and writing to communicate with Mandarin-speaking clients and stakeholders.
• Interest or experience in the education industry or franchise operations is a plus
• Opportunity to work with a reputable Japanese education brand
• Exposure to both accounting and franchise operations
• Supportive team environment with learning and growth opportunities
• Stable organization with long-term career development potential

Established in 1946, Gakken was founded by the late educator Hideto Furuoka in Japan based on his vision and passion for education.

Today, Gakken has become Japan’s leading provider of educational books, teaching materials, stationeries, educational toys and much more. Gakken has a proven track record in developing reading and thinking skills as well as improving children's academic achievement. In Japan, Gakken has 15,000 learning centres, 420,000 students.

Gakken Classroom is a mind enrichment centre that helps children between the age of 5 to 12 to discover the joy of learning, gain self-confidence and cultivate self-learning attitude through hands-on science experimental course and individually customized math course.

Established in 1946, Gakken was founded by the late educator Hideto Furuoka in Japan based on his vision and passion for education.

Today, Gakken has become Japan’s leading provider of educational books, teaching materials, stationeries, educational toys and much more. Gakken has a proven track record in developing reading and thinking skills as well as improving children's academic achievement. In Japan, Gakken has 15,000 learning centres, 420,000 students.

Gakken Classroom is a mind enrichment centre that helps children between the age of 5 to 12 to discover the joy of learning, gain self-confidence and cultivate self-learning attitude through hands-on science experimental course and individually customized math course.