Staff Accountant

Visa Solutions USA; Ciudad Juárez; On-site; MXN 788,000 - 1,013,000; Full time

Job summary

Visa Solutions USA is hiring an experienced Accounting Assistant to support US operations. You will work with the Accounting team and outside CPA to prepare financial statements and year-end tax returns, while handling AR, AP, payroll reports, and bank reconciliations.

The ideal candidate has an associate degree in accounting, 3+ years of accounting experience, strong QuickBooks Online skills, and fluency in English and Spanish.

Qualifications

• 3+ years of accounting experience supporting US business
• Associate degree in accounting or related field preferred
• Strong QuickBooks Online and Microsoft Office skills
• Bilingual in English and Spanish
• Accurate data entry and data integrity

Responsibilities

• AR billing and cash application process
• Relocation department support with weekly reports and invoicing
• Process AP invoices and PO matching in ERP
• Vendor payments and file management in QuickBooks
• Prepare monthly payroll reports and GL adjustments
• Prepare information for tax returns and 1099s
• Assist with customer care and order entry

Skills

Bilingual English/Spanish

Organizational skills

Detail oriented

Team player

Education

Associate degree in accounting or related field

Tools

QuickBooks Online

Microsoft Excel

Job description

Visa Solutions is a global immigration and relocation agency that has an immediate opening for an experienced Accounting Assistant. The chosen candidate will regularly interface with department members and colleagues from different line functions and will be expected to collaborate with internal stakeholders.

The ideal candidate possesses excellent organizational and highly detailed oriented skills. Is proactive and motivated, with the ability to work in a fast-paced multi-cultural firm with a great work environment.

This position will report directly to the head of the Accounting team and will work with our outside CPA firm to prepare financial statements and tax returns at the end of the year.

We are looking for a Super Star who loves numbers. This position is responsible for assisting with a variety of accounting tasks. These duties include reconciling bank records, drafting financial documents, invoicing customers and collecting payments.

Responsibilities:

• AR Billing and cash application - Process daily customer billings and weekly fees as well as applying receivables from vendors and clients.
• Relocation - Assist the Relocation department with weekly reports and dropouts (collections) invoicing and payments,
• Vendor Relations - Request all W9s for local vendors and ensure that all invoices are requested for the correct entity and correct business address
• Invoicing - Process invoices for individual payments received and responsible for AP email and Smartsheet's vendor file for approvals.
• Credit Card Payments & Reconciliations - Process credit card payments, banks, PayPal, etc.
• Cash Receipts - Gather, research, and apply incoming payments to customer accounts.
• Statements - Elaborate and send Trucking statements on a monthly bases.
• Customer Care - Assist with Customer Care (order entry & customer calls) on a timely basis.
• AP Invoice & PO Matching - Match all the AP invoices to received purchase orders, verifying quantity and cost, and enter the Company's ERP system. Facilitate correction of any discrepancies.
• Vendor Payments - Process weekly vendor payments & record into the company’s QuickBooks system. Scan in all checks sent into the system.
• Ensure accuracy in general ledger, AP, AR & Intercompany Accounts balance's clearing
• Checks - Preparation and printing using QuickBooks
• Run monthly payroll reports & make GL adjustments.
• Prepare information for tax returns. 1099 forms for Vendors.
• Ad-hoc Payments processing for specific Operations request. (Gov. Fees) & Cost booking.
• Office Petty cash tracker & share ownership
• Other - Any other duties as assigned.

Requirements:

• Associate degree in accounting or related field, preferred
• 3+ years of experience in an Accounting role supporting US business
• Good computer skills with a knowledge of common bookkeeping and spreadsheet programs
• Strong understanding of math and accounting skills
• Strong experience with QuickBooks Online and Microsoft products, including Excel, Word & Outlook
• Experience with financial statements and tax returns
• Team player
• Strong written and verbal communication skills
• A successful candidate will be bilingual in English and Spanish
• Accuracy and data integrity.

A nice to have: International accounting operations support for USA, Mexico, & South Africa

Visa Solutions, USA is an equal opportunity employer. All qualified applicants will be afforded equal employment opportunities without discrimination.