11_Accounts Payable / Accounts Receivable Specialists

Cobalto Talent; Xico; Remote; MXN 180,000 - 340,000; Full time

Job summary

Cobalto Talent is hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for U.S. clients across construction, distribution, manufacturing and services.

You will handle vendor bills, payment runs, reconciliations, and customer invoicing, with emphasis on accuracy, documentation, and clear English communication. This is a remote, contractor-friendly role with standard business hours (Mon–Fri).

Qualifications

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks Online or Desktop experience.
• Intermediate English (B1+) for vendor and customer emails and calls.
• Solid Excel skills: lookups, pivot tables, reconciliations.
• Accuracy with numbers and documenting work.

Responsibilities

• Receive, code and enter vendor bills; match to PO and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Collect W-9s and maintain vendor records for 1099 reporting.
• Create and send customer invoices, including progress billing where needed.
• Apply customer payments and keep aging report current.

Skills

AP/AR experience

QuickBooks

Excel

English communication

Documentation

Education

Accounting/Finance degree

Tools

QuickBooks Online

QuickBooks Desktop

Bill.com

Ramp

Sage/NetSuite

Job description

Accounts Payable / Accounts Receivable Specialists

About the role

We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services.

What you will do

Accounts payable

• Receive, code and enter vendor bills; match them to purchase orders and receipts.


• Prepare weekly payment runs (ACH and checks) for approval.


• Reconcile vendor statements and resolve discrepancies by email or phone.


• Collect W-9s and keep vendor records current for 1099 reporting.

Accounts receivable

• Create and send customer invoices, including progress billing where needed.


• Apply customer payments and keep the aging report clean.


• Follow up on overdue invoices by email and phone in English.


• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

What you bring

Must have

• 2+ years in accounts payable and/or receivable.


• Hands-on QuickBooks Online or Desktop experience.


• Intermediate English (B1+) for vendor and customer emails and calls.


• Solid Excel: lookups, pivot tables, reconciliations.


• Accuracy with numbers and a habit of documenting what you did.

Nice to have

• Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).


• Bill.com, Ramp, Sage, NetSuite or similar tools.


• Construction billing experience: progress billing, retainage, lien waivers.

Mandatory Requirements:

• Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR).


• Hands-on experience with QuickBooks Online or Desktop.


• Intermediate English (B1+) for professional emails and phone calls.


• Strong Excel skills: lookups, pivot tables, and reconciliations.


• Knowledge of invoice processing, vendor payments, billing, payment application, and collections.


• Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.


• Ability to work as an independent contractor and issue CFDI invoices (RFC).


• Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099).


• Experience with Bill.com, Ramp, Sage, or NetSuite.


• Construction industry or progress billing experience.


• Degree or studies in Accounting or Finance.