Senior Administrative Assistant

Fitch Group; Monterrey; Presencial; MXN 180.000 - 260.000; Jornada completa

Descripción de la vacante

Fitch Group in Monterrey, MX is seeking an Administrative Assistant to provide essential group administrative support and handle routine duties. You will follow company policies, maintain confidentiality, and support senior management as needed.

Key tasks include managing the department calendar, arranging meetings and travel, coordinating with IT and facilities, preparing expense reports, and processing invoices and subscriptions.

Formación

• College degree or higher and relevant work experience.
• Basic knowledge of MS Word, Excel and PowerPoint.
• Excellent written and spoken communication.
• Ability to work independently with minimal supervision.
• Willingness to learn new tasks and software.

Responsabilidades

• Review and distribute incoming mail and prepare outgoing correspondence.
• Provide assistance to regional group head in the management of the department calendar, schedule meetings and conference calls, and coordinate as needed with Conference Center. Notify participants as appropriate.
• Organize meetings and video conferences; some preparation of meeting rooms for video conference sessions and interaction with IT; booking refreshments; distribution of documents and dial-in/video conference details.
• Implement policies and procedures as appropriate.
• Maintain organizational charts
• Coordinate new employee department orientation and set-up.
• Office administrative duties e.g. photocopying, filing, sending and retrieving files from offsite archive storage, delivering mail, ordering stationery
• Act as liaison with IT, Mailroom, and Facilities.
• Manage file maintenance (electronic and hard copy) to comply with department, regulatory, and compliance directives.
• Provide customer service (internal and external); greet clients and other visitors, respond to requests for materials, and provide information within scope of knowledge.
• Print presentations and materials for conferences and meetings.
• Coordinate travel arrangements, including Visa's (if required), prepare complete itineraries from point-to-point, and obtain approvals as needed.
• Prepare expense reports.
• Process finance related items through the Accounting Department, including but not limited to invoices or membership renewals.
• Process subscription requests and renewals.
• Provide backup to other administrative staff as needed.
• Provide additional administrative support as needed.

Conocimientos

MS Word

Excel

PowerPoint

Communication

Interpersonal skills

Educación

College degree

Herramientas

MS Word

Excel

PowerPoint

Descripción del empleo

Fitch Group in Monterrey, MX is seeking an Administrative Assistant to provide essential group administrative support and handle routine duties. You will follow company policies, maintain confidentiality, and support senior management as needed.

Key tasks include managing the department calendar, arranging meetings and travel, coordinating with IT and facilities, preparing expense reports, and processing invoices and subscriptions.