Administrative Assistant

Fitch Ratings; Monterrey; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Fitch Ratings is seeking an Administrative Assistant based out of our Monterrey office to support the regional team with routine administrative tasks and confidential handling of information.

The role involves calendar management, scheduling meetings, arranging travel, and coordinating with IT and facilities. It requires strong communication, organization, and professional demeanor appropriate for interaction with senior management.

Formación

• College degree and relevant work experience.
• Proficient in MS Word, Excel, PowerPoint.
• Strong written and spoken English with professional demeanor.

Responsabilidades

• Provide group administrative support and manage routine duties.
• Coordinate calendars, meetings, and conference calls with IT and Conference Center.
• Organize meetings and video conferences, prepare rooms, arrange refreshments.
• Maintain files and archives, office duties and offsite storage.
• Greet clients and visitors; provide information within scope of knowledge.
• Process travel arrangements and expense reports.
• Assist with onboarding and department orientation.
• Liaise with IT, Mailroom, and Facilities.

Conocimientos

Excellent communication

Interpersonal skills

Independent worker

Attention to detail

Educación

College degree

Herramientas

MS Word

Excel

PowerPoint

Descripción del empleo

Fitch Ratings is currently seeking an Administrative Assistant based out of our Monterrey office.

About The Role

Primary duties include providing group administrative support and performing routine administrative duties. Understands company policies and procedures and the importance of trust, confidentiality, and accuracy. From time to time, communicate with senior management/executives; perform duties of more complexity requiring independent judgement as needed.

We’ll Count On You To

• Review and distribute incoming mail and prepare outgoing correspondence.
• Provide assistance to regional group head in the management of the department calendar, schedule meetings and conference calls, and coordinate as needed with Conference Center. Notify participants as appropriate.
• Organize meetings and video conferences; some preparation of meeting rooms for video conference sessions and interaction with IT; booking refreshments; distribution of documents and dial-in/video conference details.
• Implement policies and procedures as appropriate.
• Maintain organizational charts
• Coordinate new employee department orientation and set-up.
• Office administrative duties e.g. photocopying, filing, sending and retrieving files from offsite archive storage, delivering mail, ordering stationery
• Act as liaison with IT, Mailroom, and Facilities.
• Manage file maintenance (electronic and hard copy) to comply with department, regulatory, and compliance directives.
• Provide customer service (internal and external); greet clients and other visitors, respond to requests for materials, and provide information within scope of knowledge.
• Print presentations and materials for conferences and meetings.
• Coordinate travel arrangements, including Visa’s (if required), prepare complete itineraries from point-to-point, and obtain approvals as needed.
• Prepare expense reports.
• Coordinate team building, group holiday events, etc.
• Process finance related items through the Accounting Department, including but not limited to invoices or membership renewals.
• Process subscription requests and renewals.
• Provide backup to other administrative staff as needed.
• Provide additional administrative support as needed.

What You Need To Have

• College degree, graduate and relevant work experience.
• Working basic knowledge of MS Word, Excel, and PowerPoint
• Good oral and written communication and interpersonal skills, with ability to interface at all levels of the organization.
• Thorough knowledge of business English, grammar, spelling and punctuation.
• Ability to work independently with minimal supervision.
• Ability and willingness to learn new tasks and software as required.
• Ability to establish and mantain effective working relations with supervising personnel, coworkers and business professionals.
• Ability to recognize and provide solutions or referrals to problems arising from day-to-day activities of group.
• Ability to project a positive, concerned image to clients and coworkers.

Why Fitch?

At Fitch Group, the combined power of our global perspectives is what differentiates us. Our global network of colleagues comes together to accomplish things greater than they ever could alone.

Every team member is essential to our business and each perspective is critical to our success. We embrace a diverse culture that encourages a free exchange of ideas, guaranteeing your voice will be heard and your work will have an impact, regardless of seniority.

We are building incredible things at Fitch and we invite you to join us on our journey.

Fitch Group is a global leader in financial information services with operations in more than 30 countries. Wholly owned by the Hearst Corporation, we are comprised of three main businesses: Fitch Ratings | Fitch Solutions | Fitch Learning.

For More Information Please Visit Our Websites

www.fitchratings.com | www.fitchsolutions.com | www.fitchlearning.com

Fitch is committed to providing global securities markets with objective, timely, independent and forward-looking credit opinions. To protect Fitch’s credibility and reputation, our employees must take every precaution to avoid conflicts of interests or any appearance of a conflict of interest. Should you be successful in the recruitment process at Fitch Ratings you will be asked to declare any securities holdings and other potential conflicts prior to commencing employment. If you, or your immediate family, have any holdings that may conflict with your work responsibilities, you may be asked to divest yourself of them before beginning work.

Fitch Group is proud to be an Equal Opportunity and Affiantive Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.