Administrative Assistant

Verifone; Ciudad de México; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Verifone in CDMX is seeking an organized Administrative Assistant to support the Commercial Director (Head of Mexico). The role requires proactive handling of calendars, travel, and cross-functional coordination in a fast-paced in-office environment.

The ideal candidate will exhibit discretion, strong communication, and meticulous document handling while coordinating meetings, expense tracking, and stakeholder interactions daily.

Formación

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsabilidades

• Provide administrative support to the Commercial Director, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize documents, presentations, and reports.
• Act as a point of contact between the Commercial Director and internal/external stakeholders.
• Manage correspondence, including emails, calls, and other communications.
• Support meeting coordination, including agenda preparation, note-taking, and follow-ups.
• Maintain organized filing systems (digital and physical).
• Assist with expense reports and budget tracking.
• Coordinate logistics for events, meetings, and team activities.
• Handle general office administrative tasks as needed.
• Support cross-functional teams with administrative needs when required.

Conocimientos

Organizational skills

Time management

Communication skills

MS Office proficiency

Herramientas

Microsoft Word

Excel

PowerPoint

Outlook

Descripción del empleo

For more than 30 years Verifone has established a remarkable record of leadership in the electronic payment technology industry. Verifone has one of the leading electronic payment solutions brands and is one of the largest providers of electronic payment systems worldwide.

Verifone has a diverse, dynamic and fast paced work environment in which employees are focused on results and have opportunities to excel. We take pride in the fact that we work with leading retailers, merchants, banks, and third party partners to invent and deliver innovative payments solution around the world. We strive for excellence in our products and services, and are obsessed with customer happiness. Across the globe, Verifone employees are leading the payments industry through experience, innovation, and an ambitious spirit. Whether it’s developing the next platform of secure payment systems or searching for new ways to bring electronic payments to new markets, the team at Verifone is dedicated to the success of our customers, partners and investors. It is this passion for innovation that drives each one of our employees for personal and professional success.

Verifone is proudly an in-office work culture as we see immense benefits to career development and business results from our colleagues being physically co-located.

What's Exciting About the Role

We are seeking a highly organized and proactive Administrative Assistant to support the Commercial Director (Head of Mexico). This role is responsible for providing comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the commercial team. The ideal candidate is detail-oriented, adaptable, and capable of handling multiple priorities in a fast-paced environment.

Job Responsibilities

• Provide administrative support to the Commercial Director, including calendar management, scheduling meetings, and coordinating travel arrangements
• Prepare and organize documents, presentations, and reports
• Act as a point of contact between the Commercial Director and internal/external stakeholders
• Manage correspondence, including emails, calls, and other communications
• Support meeting coordination, including agenda preparation, note-taking, and follow-ups
• Maintain organized filing systems (digital and physical)
• Assist with expense reports and budget tracking
• Coordinate logistics for events, meetings, and team activities
• Handle general office administrative tasks as needed
• Support cross-functional teams with administrative needs when required

Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• High level of discretion and confidentiality
• Proactive, detail-oriented, and problem-solving mindset

Preferred Qualifications

• Experience supporting senior leadership or executives
• Familiarity with CRM or administrative tools

Our Commitment

Verifone is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Verifone is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

This role is in-office 5 days per week and is based out of our office in CDMX. Are you able to accommodate this commute?*Please note, we do not offer relocation assistance for this role* *