PROJECT COORDINATOR

XYZ Technologies; México; Híbrido; MXN 240.000 - 360.000; Jornada completa

Descripción de la vacante

XYZ Technologies is seeking a Project Coordinator to support all phases of project management. The role involves documentation, budgeting, procurement, scheduling, and admin follow-up, partnering with internal and external stakeholders to ensure smooth execution.

The position requires 1–3 years' experience in project delivery, bilingual Spanish/English, and strong analytical and organizational skills. Hybrid work model with Mexico office and remote options are available.

Formación

• 1–3 years of experience in a project delivery company.
• Bilingualism in Spanish and English; French is an asset.

Responsabilidades

• Understand the overall project vision, challenges, and details.
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Conocimientos

Analytical skills

Organizational skills

Multitasking

Team player

Stress tolerance

Autonomous

Proactive

Leadership

Attention to detail

Problem-solving

Educación

Project management training

Herramientas

Office 365 Suite

SAP Business ByDesign

Descripción del empleo

This role involves coordinating and supporting all phases of project management, from documentation and budgeting to procurement, scheduling, and administrative follow-up. The Project Coordinator will work closely with internal and external stakeholders to ensure smooth project execution, while demonstrating strong organizational, analytical, and problem-solving skills.

POSITION-RELATED INFORMATION

START DATE :As soon as possible

EMPLOYMENT STATUS :Permanent

WORK LOCATION :Mexico office, remote work possible in a hybrid mode

• Understand the overall vision of the project, its challenges, and pay particular attention to details;
• Prepare project documentation (project opening form, insurance, prevention program, shop drawings, technical sheets, etc.);
• Work closely with the various stakeholders, both internal and external;
• Manage the project’s communication tools;
• Launch and maintain the project’s administrative structure in the ERP management system;
• Monitor, analyze, and adjust budgets diligently;
• Track project progress and communicate results to stakeholders;
• Manage the project’s procurement process (follow-up on supplier orders);
• Assist the department director in drafting supplier contracts;
• Monitor change orders for projects in collaboration with the sales representative;
• Monitor, analyze, and adjust schedules diligently;
• Contribute to the preparation of bids;
• Prepare logistics and transport documentation;
• Take minutes during project meetings;
• Execute the project closure process (management software, archiving, documentation, etc.);
• Perform any other related tasks.

REQUIREMENTS AND DESIRED SKILLS :

• 1 to 3 years of experience in a project delivery company;
• Bilingualism (Spanish and English) required, proficiency in French is an asset;
• Strong analytical skills;
• Exceptional organizational skills (time and priority management);
• Ability to manage multiple projects simultaneously and adapt to unforeseen circumstances;
• Team player;
• Strong stress tolerance;
• Autonomous, proactive, and solutions-oriented;
• Demonstrates natural leadership in the workplace;
• Strong attention to detail;
• Proficiency with the following software: Office 365 Suite and SAP Business ByDesign (an asset);
• Training in project management (an asset);
• Knowledge of audiovisual systems (an asset).