Payroll Specialist

Trimble Inc.; Mexicali; On-site; MXN 240,000 - 360,000; Full time

Job summary

Trimble Inc. in Mexicali, MX is seeking a Payroll Specialist to join our Corporate team.

You will analyze, audit, and process payroll and adjustments, serving as a liaison between HR, Benefits, Stock, and Employees to ensure timely, accurate payroll services. You will manage the payroll helpdesk, support time capture users and third-party bureaus, and help ensure SOX compliance with payroll policies across multiple legal entities.

Qualifications

• 3–5 years payroll processing experience in a Shared Service environment.
• Experience with US payroll operations in a multi-state/multi-entity setting.
• Knowledge of multi-state taxation and compliance requirements.
• Experience with ERP/HRIS integrations and data transfers.
• Canadian payroll experience is a definite plus.

Responsibilities

• Process daily payroll operations and adjustments.
• Provide payroll helpdesk support and resolve employee/3rd party queries.
• Process bi-weekly payrolls for multiple entities.
• Coordinate data exchanges with third-party bureaus and time capture users.
• Prepare year-end payroll reporting and supporting documentation.
• Ensure SOX compliance and collaborate with HR and accounting teams.

Skills

Payroll operations

ERP systems

MS Office

HRIS software

SOX compliance

Multi-state taxation

Education

BS/BA degree or equivalent

Tools

ADP

Kronos

Workday

Job description

Your Title:

Payroll Specialist

Job Location:

Mexicali, Mexico

Our Department:

Corporate

Are you passionate about payroll and ready to make a significant impact? Do you excel at providing support and guidance on payroll-related issues? Join Trimble as a Payroll Specialist and be the go-to expert for payroll solutions across our dynamic organization!

What You Will Do

As a Payroll Specialist at Trimble, you'll analyze, audit, and process payroll and adjustments, interpreting operating practices daily. Beyond payroll processing, you'll serve as a crucial liaison between HR, Benefits, Stock, and Employees, ensuring seamless communication and support. You'll also manage our Payroll helpdesk, resolving issues with precision, and support time capture system users and third-party service bureaus. If you have a minimum of three years of progressive payroll processing experience in US payroll operations, we want you on our team!

• Perform daily payroll department operations.
• Payroll Helpdesk support - research and resolve employee and 3rd party queries received.
• Process bi-weekly payrolls for one- two company codes/legal entities.
• Manage workflow to ensure all payroll data transactions are processed accurately and timely thru other third party data exchange.
• Reconcile payroll prior to transmission and validate confirmed report totals
• Ensure compliance with current regulations and internal policies in support of SOX compliance.
• Collaborate with Human Resource and accounting teams.
• Process accurate year-end reporting and address corrections when necessary.
• Prepare reports for management, finance department and other payroll customers.
• Intercompany Reconciliations
• WFN problem solving and importing data.

What Skills & Experience You Should Bring

• BS/BA degree or equivalent : Equivalent - 3-5 years Payroll operational experience in a Shared Service environment - specifically, prior experience in ERP applications supporting HR, Time
• Capture, Benefits and Payroll operations in a multi-state environment supporting multiple legal entities.
• Solid knowledge of legislation and regulations for multi-state taxation and multi-legal entity payroll operations.
• WFN and importing data experience.
• Proficient in MS Office and familiarity with payroll/HRIS software (ADP, Kronos, Workday).
• Must have current working knowledge of payroll best practices.
• Canadian payroll experience is a definite plus!

Trimble's Inclusiveness Commitment

We believe in celebrating our differences. That is why our diversity is our strength. To us, that means actively participating in opportunities to be inclusive. Diversity, Equity, and Inclusion have guided our current success while also moving our desire to improve. We actively seek to add members to our community who represent our customers and the places we live and work.

We have programs in place to make sure our people are seen, heard, and welcomed and most importantly that they know they belong, no matter who they are or where they are coming from.