Payroll & HR Admin Specialist

IKEA Mexico; Tabasco; On-site; MXN 440,451 - 616,631; Full time

Job summary

IKEA Mexico is hiring for a Payroll & HR Specialist position in Mexico City. This role involves supporting payroll operations, ensuring compliance with legislation, and providing HR administrative support.

The ideal candidate has 2-4 years of experience in payroll and HR management, strong data management skills, and is fluent in English and Spanish. Join us in shaping the IKEA culture in Mexico while enjoying a dynamic work environment.

Qualifications

• 2-4 years of Payroll & HR management experience.
• Strong in data management and MS Office skills.
• Good understanding of taxation matters and payroll principles.
• Able to communicate in English and Spanish.

Responsibilities

• Ensure accurate payroll calculations and compliance with legislation.
• Monitor payroll system misuse and data accuracy.
• Provide advice on Payroll & HR policies.
• Participate in HR improvement projects.

Skills

Payroll & HR management experience

Data management

MS Office skills

Problem-solving approach

Good analytical skills

Bilingual (English and Spanish)

Job description

The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them.

Weare determined to bring a little bit of Sweden to Mexico.

Job Description

Payroll and HR operational matter: delivering support and advice on Payroll, Compensation, People Cycle activities in the most effective and efficient way to fulfil the purpose of the HR function and towards operational excellence.

• Ensure accurate payroll related calculations, tax related matter; year-end income tax activity, tax clearance for all foreigners and claim processing.
• Responsible for statutory related matter; support in opening of new accounts for set-up stores, submission of statutory related documents and timely payment.
• Ensure that the payroll practices comply with the national legislation; monitor update and change in the labour laws and taxation matter and tax clearance for all foreigners complies with the legislation.
• Monitor and identify any type of misuse of the payroll systems.
• Ensure that there is check and balance of the data input into HRIS and the accuracy of the data.
• Provide monthly accruals, reconciliation, recharge & other ad‑hoc reports for Finance and HR Managers
• HR administrative matters for the co‑workers in Service Office
• Support the Rewards team on the Salary Review Process (Eg. Generating or preparation of annual increment letter, Mass upload of salary information and etc.)
• Participate and support Rewards team in external compensation and benefits related survey for the use of market benchmarking.
• Provide advice & guidance on Payroll & HR policies and procedures
• Support in statutory related payments / claims for SO co‑workers and Store (only if due to local / legislative constraints), local legislation, rules and guidelines are being adhered to and in compliance relating to all HR Processes
• Involved in the continuous HR improvement projects and any assigned job or duties

Qualifications

• Passionate about growing business and people together.
• Ambassador for the IKEA culture and values
• A desire for continuous improvement.
• Enjoy working in an ever‑changing, vibrant and multi‑dimensional environment
• 2 – 4 years of Payroll & HR management experience
• Strong in data management, MS Office skills and presentation
• Good understanding of work passes, taxation matters, payroll principles, practices and standard
• Able to apply relevant HR solutions to business needs
• Strong drive and problem‑solving approach with attention to details
• Able to prioritise tasks / projects and maintain data accuracy
• Innovative and able to challenge common ways of thinking.
• Able to deal with ambiguity and navigate through uncertain situations.
• A strong drive for result.
• Good analytical skills and attention to details.
• Able to connect with people quickly.
• Self‑driven with a positive and open‑mindset.
• Application of tactical and operational thinking
• Able to communicate in English and Spanish (spoken and written)

Additional Information

This position is based in Mexico City and offers a rare opportunity to be part of the establishment of IKEA in a whole new market. You will get a chance to push boundaries and influence the direction of IKEA in Mexico. All as part of a caring and open culture where we live our values, work hard, have fun and operate with a long‑term perspective. Because here opportunities arise and growth follows.