On-site Project Executive Assistant (Mexico Facility)

The Coca-Cola Company; Huamantla; Presencial; MXN 480.000 - 720.000; Jornada completa

Descripción de la vacante

The Coca-Cola Company is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support through design, construction, startup and stabilization phases.

You will support the Program Director and project team with meetings, documentation, reports, travel arrangements and office operations, demanding strong organization, discretion, and the ability to manage multiple priorities in a fast-paced

Formación

• Bachelor's degree in Business Administration, Engineering, Communications, or related field preferred.
• +8 years of experience in an administrative or executive assistant role.
• Fluent in English & Spanish.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.

Responsabilidades

• Provide administrative and operational support to the Project Senior Director and project team on site.
• Coordinate project-related meetings, including agendas, scheduling, logistics, and follow-up.
• Record discussions, transcribe, and distribute meeting minutes when required.
• Prepare reports, presentations, tracking tools, and correspondence for project documentation.
• Conduct research, compile data, and prepare briefing materials for leadership review.
• Monitor project timelines, deliverables, and pending actions to support execution.
• Manage general office duties, budgeting or expense tracking activities.
• Coordinate office services, records management, and logistics for the project team.
• Arrange travel for project leadership and team members, including site visits and events.
• Serve as a point of contact for internal and external stakeholders.
• Maintain digital and physical filing systems; ensure confidentiality.
• Perform additional administrative tasks to support project delivery.

Conocimientos

Executive support

Microsoft Office 365

Travel coordination

Budget tracking

Stakeholder management

Educación

Bachelor's degree

Herramientas

SAP-S4

Descripción del empleo

The Coca-Cola Company is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support through design, construction, startup and stabilization phases.

You will support the Program Director and project team with meetings, documentation, reports, travel arrangements and office operations, demanding strong organization, discretion, and the ability to manage multiple priorities in a fast-paced