Onsite Project Executive Assistant for Global Manufacturing

1202 The Coca-Cola Export Corporation - Mexico Branch; Tlaxcala de Xicohténcatl; Presencial; MXN 300.000 - 420.000; Jornada completa

Descripción de la vacante

The Coca-Cola Company is establishing a flagship Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support. You will help with design, construction, startup and stabilization phases, ensuring effective documentation, communications, and daily operations for timely project delivery.

Qualified candidates will have 8+ years in admin/executive support, fluency in English and Spanish, and experience with MS Office

Formación

• Bachelor’s degree in Business Administration, Engineering, Communications, or related field preferred.
• +8 years of administrative or executive assistant experience.
• Fluent in English & Spanish.
• Strong organizational and time-management skills with ability to prioritize tasks.
• Excellent written and verbal communication abilities.
• High attention to detail with good problem-solving.
• Able to perform in a fast-paced, project-driven environment.
• Discretion, integrity, and professional demeanor.
• Proficiency in Executive Support, MS Office 365, office administration, expense reporting, POs, travel coordination.
• SAP-S4 knowledge and digital platforms desirable.
• Database management and data collection desirable.

Responsabilidades

• Provide on-site administrative and operational support to the Project Senior Director and team.
• Coordinate project-related meetings: agendas, attendees, logistics, and follow-up actions.
• Attend meetings to record discussions, transcribe and distribute minutes.
• Prepare reports, presentations, tracking tools, and correspondence for project leadership.
• Research, data compilation, and briefing materials for review.
• Monitor timelines, deliverables, and pending actions to aid project execution.
• Manage general office duties: supplies, records management, budgeting support.
• Coordinate office services, records, and logistics for the project team.
• Arrange travel for leadership and team; support site visits and events.
• Act as liaison with internal and external stakeholders; maintain filing systems.
• Handle sensitive information with discretion.
• Perform additional administrative or project-related tasks as needed to ensure delivery.

Conocimientos

English & Spanish fluency

Educación

Bachelor’s degree in business/engineering/communications

Herramientas

SAP-S4

Microsoft Office 365

Office administration

Expense reports

Purchase orders

Travel & events coordination

Descripción del empleo

The Coca-Cola Company is establishing a flagship Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support. You will help with design, construction, startup and stabilization phases, ensuring effective documentation, communications, and daily operations for timely project delivery.

Qualified candidates will have 8+ years in admin/executive support, fluency in English and Spanish, and experience with MS Office