Office Coordinator Mexico

EngineersOfAI; México; Presencial; MXN 516.173 - 774.260; Jornada completa

Descripción de la vacante

Adyen is seeking an organized and proactive Office Coordinator for our Mexico office. In this role, you will oversee daily operations, ensuring a welcoming and efficient environment for our team. Responsibilities include vendor management, facilities support, and event coordination to enhance the employee experience.

The ideal candidate thrives in a fast-paced setting, showcases strong organizational skills, and possesses a customer-focused mindset. Join us to contribute to a dynamic workplace culture!

Formación

• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Experience in office management or similar roles is a plus.

Responsabilidades

• Support the Workplace team in maintaining office standards.
• Manage vendor performance and ensure service delivery.
• Assist in identifying areas for process improvement.
• Track office-related expenses and manage invoice submissions.
• Provide logistical support for office projects.
• Coordinate internal events and ensure smooth execution.
• Support emergency preparedness activities and safety protocols.

Conocimientos

Organizational skills

Vendor management

Customer-focused mindset

Proactive problem-solving

Descripción del empleo

This is Adyen

Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition.

For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.

Why You Should Join the Workplace Team at Adyen

At Adyen, our Workplace team plays a vital role in ensuring a seamless, efficient, and welcoming environment for every employee. From creating an inviting first impression as soon as you enter our offices, to designing, building, and maintaining inclusive, comfortable, and collaborative workspaces across the globe, we are dedicated to supporting the best possible work experience for all Adyen team members. We aim to create an environment where everyone can perform at their best.

We are looking for an organized, proactive, and detail-oriented Office Coordinator to join us in overseeing daily operations at our Mexico office. In this role, you’ll be an integral part of the team, working to support Adyen’s mission and vision. We value partnership, clear communication, and a customer-focused mindset, as you will serve as an internal ambassador for the Adyen brand, ensuring that our offices meet the highest standards for employees, guests, and clients.

What You’ll Do:

• Vendor Management: Support the Brazil Workplace/Office Management team in maintaining high standards across custodial, maintenance, and other onsite service partners. Manage vendor performance, gathering COIs and compliance documentation, and helping ensure service delivery aligns with expectations.
• Facilities Support: Monitor and track facilities requests to support timely resolution of onsite issues. Manage with daily operations by coordinating with internal teams and service vendors to help maintain a safe and functional workplace.
• Process Improvement: Assist in identifying areas where office operations can be improved. Collaborate with the team to streamline workflows and support implementation of updated processes.
• Expense Tracking & Financial Support: Help track office-related expenses and manage invoice submissions. Work closely with the BR Workplace team and Finance to support timely processing and alignment with approved financial guidelines.
• Project Support: Provide logistical and administrative support for office projects. Assist with planning, coordination, and execution to help ensure project success.
• Sustainability Initiatives: Work with the Global Workplace to support sustainability efforts in the office, including gathering information and coordinating implementation of environmentally friendly practices.
• Event Support: Assist with the planning and execution of internal events, including logistical coordination and vendor communication, to ensure seamless experiences and strong employee engagement.
• Safety & Security Support: Collaborate with the Head of Physical Safety and Security to support emergency preparedness activities. Help coordinate training sessions, emergency drills, and rollout of safety protocols across the office.

Who You Are:

• Approachable and Personable: You are someone who thrives building relationships, whether welcoming visitors to the office, addressing employee inquiries, or giving constructive feedback on office-related matters.
• Highly Organized: You excel in fast-paced environments, balancing multiple tasks at once, and ensuring everything is running smoothly. Your attention to detail is key to making sure nothing slips through the cracks.
• Proactive Problem Solver: You take initiative, thinking ahead and making decisions when necessary, while maintaining a positi