Office Coordinator Mexico

United States Digital Space LLC; México; Presencial; MXN 201.000 - 312.000; Jornada completa

Descripción de la vacante

United States Digital Space LLC is seeking an organized Office Coordinator for our Mexico City office. You will help manage daily operations, coordinate facilities, and serve as a point of contact for vendors, guests, and staff.

The role emphasizes proactive problem solving, cross-functional collaboration, and adherence to safety standards. We value teamwork, attention to detail, and a customer-focused mindset to support our global workplace initiatives.

Formación

• Minimum of 4 years in office management or workplace operations.
• Experience coordinating facilities and vendors.
• Strong communication and organizational abilities.

Responsabilidades

• Oversee daily office operations and vendor performance.
• Coordinate facilities requests and safe, functional workspace.
• Identify process improvements to streamline office workflows.
• Track office expenses and assist with invoicing.
• Provide project support and logistics for office initiatives.
• Support sustainability initiatives and office events.
• Assist with safety and security coordination and drills.
• Serve as on-site ambassador for the company brand.

Conocimientos

Vendor management

Facilities coordination

Project coordination

Communication skills

Herramientas

MS Office

G Suite

Descripción del empleo

This is the company

the company provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At the company, everything we do is engineered for ambition.

For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.

Why You Should Join the Workplace Team at the company

At the company, our Workplace team plays a vital role in ensuring a seamless, efficient, and welcoming environment for every employee. From creating an inviting first impression as soon as you enter our offices, to designing, building, and maintaining inclusive, comfortable, and collaborative workspaces across the globe, we are dedicated to supporting the best possible work experience for all the company team members. We aim to create an environment where everyone can perform at their best.

We are looking for an organized, proactive, and detail-oriented Office Coordinator to join us in overseeing daily operations at our Mexico office. In this role, you’ll be an integral part of the team, working to support the company’s mission and vision. We value partnership, clear communication, and a customer-focused mindset, as you will serve as an internal ambassador for the the company brand, ensuring that our offices meet the highest standards for employees, guests, and clients.

What You’ll Do:

• Vendor Management: Support the Brazil Workplace/Office Management team in maintaining high standards across custodial, maintenance, and other onsite service partners. Manage vendor performance, gathering COIs and compliance documentation, and helping ensure service delivery aligns with expectations.

• Facilities Support: Monitor and track facilities requests to support timely resolution of onsite issues. Manage with daily operations by coordinating with internal teams and service vendors to help maintain a safe and functional workplace.

• Process Improvement: Assist in identifying areas where office operations can be improved. Collaborate with the team to streamline workflows and support implementation of updated processes.

• Expense Tracking & Financial Support: Help track office-related expenses and manage invoice submissions. Work closely with the BR Workplace team and Finance to support timely processing and alignment with approved financial guidelines.

• Project Support: Provide logistical and administrative support for office projects. Assist with planning, coordination, and execution to help ensure project success.

• Sustainability Initiatives: Work with the Global Workplace to support sustainability efforts in the office, including gathering information and coordinating implementation of environmentally friendly practices.

• Event Support: Assist with the planning and execution of internal events, including logistical coordination and vendor communication, to ensure seamless experiences and strong employee engagement.

• Safety & Security Support: Collaborate with the Head of Physical Safety and Security to support emergency preparedness activities. Help coordinate training sessions, emergency drills, and rollout of safety protocols across the office.

Who You Are:

• Approachable and Personable: You are someone who thrives building relationships, whether welcoming visitors to the office, addressing employee inquiries, or giving constructive feedback on office-related matters.

• Highly Organized: You excel in fast-paced environments, balancing multiple tasks at once, and ensuring everything is running smoothly. Your attention to detail is key to making sure nothing slips through the cracks.

• Proactive Problem Solver: You take initiative, thinking ahead and making decisions when necessary, while maintaining a positive, solution-oriented attitude.

• Collaborative Team Player: You believe in the power of teamwork and putting collective goals ahead of individual ego. You communicate effectively and enjoy working within a diverse, global team.

• Flexible & Adaptable: With a global mindset, you’re comfortable working across cultures, time zones, and changing circumstances. You embrace challenges with a can-do attitude.

• Hands-On and Detail-Oriented: Whether you're organizing an office event or troubleshooting an operational issue, you are hands-on and take pride in ensuring everything is executed to the highest standard.

Additional Requirements:

• A minimum of 4 years experience in a similar role, with a background in office management and workplace operations.

• Vendor management experience working with a variety of infrastructure service providers.

• Proven ability to manage projects and work collaboratively across teams, ensuring alignment and seamless execution.

• On-site presence: This is an office-based role, requiring a daily presence in our Mexico location - 5 days per week.Our Diversity, Equity and Inclusion commitments

Our unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you’re from, we welcome you to be your true self at the company.

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, the company encourages you to reconsider and apply. We look forward to your application!

This role is based out of our Mexico office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.