Logistics Documentation Specialist (Hybrid)

OEC GROUP; Región Centro; Hybrid; MXN 167,000 - 279,000; Full time

Benefits offered by this job

Medical insurance

Vacation days

Personal days

Floating day

Annual bonus

Food vouchers

Savings fund

Medical assistance

Job summary

OEC Group is seeking an organized administrative assistant to support cargo entry, document management, and file coordination at our Guadalajara, Mexico office. You will handle data entry in CargoWise, prepare documents, and ensure accurate records while working with English-language requirements.

The ideal candidate has a bachelor’s degree in international business or equivalent, about one year of admin experience, strong MS Office skills, and advanced English.

Qualifications

• Bachelor’s degree in international business or equivalent experience.
• Approximately one year of administrative/clerical experience.
• Proficient in Microsoft Office (Word and Excel).
• Advanced English proficiency is required.
• Ability to prioritize and work in a fast-paced environment with attention to details.

Responsibilities

• Storing files and entering information into CargoWise with voyage data.
• Requesting and uploading commercial documents into CargoWise.
• Coordinating with Entry Writers and Brokerage Manager as needed.
• Investigating information in files and updating records.
• Handling data entry and documentation.
• Managing daily tracing reports.
• Implementing changes to the filing system as directed.
• Reviewing documents for accuracy against packing lists and regulations.

Skills

Attention to detail

Prioritization

Fast-paced environment

Strong communication

Education

Bachelor's degree in international business

Tools

CargoWise

Microsoft Word

Microsoft Excel

Job description

OEC Group is seeking an organized administrative assistant to support cargo entry, document management, and file coordination at our Guadalajara, Mexico office. You will handle data entry in CargoWise, prepare documents, and ensure accurate records while working with English-language requirements.

The ideal candidate has a bachelor’s degree in international business or equivalent, about one year of admin experience, strong MS Office skills, and advanced English.