Legal Operations & Administrative Specialist

CobaltoTalent; Monterrey; Sur place; MXN 201 000 - 301 000; Plein temps

Résumé du poste

CobaltoTalent in Monterrey, Mexico seeks a Legal Assistant to provide day-to-day support to attorneys and staff. You will handle intake, create and maintain matters in Clio and Notion, manage client folders, and assist with billing tasks following established workflows.

Ideal candidates have fluent English, 5+ years paralegal experience or 2+ years in a law firm, and strong organizational skills. Proficiency with Clio, Notion, and OneDrive is preferred.

Qualifications

• 5+ years of paralegal experience, OR a recent law school graduate with at least 2 years in a law firm.
• Fluent English with excellent grammar and writing skills.
• Highly organized, detail-oriented, reliable in executing established processes.

Responsabilités

• Matter & case administration: client intake, draft engagement letters, create matters in Clio and Notion, organize client folders in OneDrive, assist with billing tasks.
• Inbox & communications: manage inboxes toward Inbox Zero, schedule new-client meetings with partners’ preparation.
• Document & file management: organize/save documents, ensure consistency, coordinate with IT for OneDrive issues.
• LinkedIn support: create lists of prospective clients, send connection requests, prune old requests, schedule posts.
• Event & travel coordination: assist with flights, hotels, registrations for conferences and retreats.
• Website support: perform WordPress updates and maintenance as directed.
• General administrative support: handle ad hoc tasks as assigned.

Connaissances

Fluent English

Legal experience

Organization & detail

Administrative execution

Technology

Communication

Outils

Clio

Notion

OneDrive

Description du poste

CobaltoTalent in Monterrey, Mexico seeks a Legal Assistant to provide day-to-day support to attorneys and staff. You will handle intake, create and maintain matters in Clio and Notion, manage client folders, and assist with billing tasks following established workflows.

Ideal candidates have fluent English, 5+ years paralegal experience or 2+ years in a law firm, and strong organizational skills. Proficiency with Clio, Notion, and OneDrive is preferred.