LEGAL ASSISTANT

CobaltoTalent; Monterrey; Sur place; MXN 201 000 - 301 000; Plein temps

Résumé du poste

CobaltoTalent in Monterrey, Mexico seeks a Legal Assistant to provide day-to-day support to attorneys and staff. You will handle intake, create and maintain matters in Clio and Notion, manage client folders, and assist with billing tasks following established workflows.

Ideal candidates have fluent English, 5+ years paralegal experience or 2+ years in a law firm, and strong organizational skills. Proficiency with Clio, Notion, and OneDrive is preferred.

Qualifications

• 5+ years of paralegal experience, OR a recent law school graduate with at least 2 years in a law firm.
• Fluent English with excellent grammar and writing skills.
• Highly organized, detail-oriented, reliable in executing established processes.

Responsabilités

• Matter & case administration: client intake, draft engagement letters, create matters in Clio and Notion, organize client folders in OneDrive, assist with billing tasks.
• Inbox & communications: manage inboxes toward Inbox Zero, schedule new-client meetings with partners’ preparation.
• Document & file management: organize/save documents, ensure consistency, coordinate with IT for OneDrive issues.
• LinkedIn support: create lists of prospective clients, send connection requests, prune old requests, schedule posts.
• Event & travel coordination: assist with flights, hotels, registrations for conferences and retreats.
• Website support: perform WordPress updates and maintenance as directed.
• General administrative support: handle ad hoc tasks as assigned.

Connaissances

Fluent English

Legal experience

Organization & detail

Administrative execution

Technology

Communication

Outils

Clio

Notion

OneDrive

Description du poste

LEGAL ASSISTANT

Position Profile

ABOUT THE ORGANIZATION

A high-growth, values-driven legal organization focused on building a fulfilling legal career where ambitious legal work and real work/life balance can coexist. The organization is committed to empowering clients, creating meaningful impact, and fostering a positive and sustainable professional environment.

The organization has experienced significant growth in recent years and places strong emphasis on client service, team experience, quality of work, and a healthy workplace culture.

Position Overview

The Legal Assistant provides hands-on, day-to-day support to attorneys and staff, taking recurring administrative tasks off their plates so the team can focus on client work and larger projects. This is an execution-focused role: the person in this position is expected to follow established workflows and systems reliably and efficiently. Strong attention to detail, follow-through, responsiveness, accountability, and a willingness to handle repetitive administrative work are essential.

Key Responsibilities

1. Matter & Case Administration

• Professionally handle client intake.
• Draft and send engagement letters to clients for signature.
• Create and maintain legal matters in Clio and Notion.
• Create and maintain client folders in OneDrive.
• Support engagement letter follow-up and collections follow-up and tracking.
• Support the team with billing tasks.

2. Inbox & Communications

• Manage shared and individual inboxes toward an “Inbox Zero” standard by sorting, flagging, and responding to routine messages.
• Assist attorneys with scheduling new-client meetings, ensuring Partners are prepared for meetings and that meetings are scheduled within desired working hours.

3. Document & File Management

• Organize and save documents in OneDrive and Notion, following established folder and naming policies.
• Maintain document consistency and accessibility across systems.
• Coordinate with IT support, as needed, to help team members troubleshoot document and OneDrive issues.

4. LinkedIn Support

• Create lists of prospective clients using LinkedIn Navigator.
• Send LinkedIn connection requests to prospective clients from attorney LinkedIn accounts.
• Remove LinkedIn connection requests that are more than three months old.
• Schedule and publish LinkedIn posts 1–2 times per week.

5. Event & Travel Coordination

• Support conference planning logistics, including flights, hotels, and registration.
• Support law firm retreat planning logistics, including flights, hotels, agendas, and programming.

6. Website Support

• Assist with routine WordPress website updates and maintenance tasks as directed.

7. General Administrative Support

• Handle other ad hoc administrative tasks as assigned.

Qualifications

• English: Fluent in English with excellent English grammar skills.
• Legal Experience: 5+ years of Paralegal experience, OR a recent law school graduate with at least 2 years of experience working within a law firm.
• Organization & Detail: Highly organized, detail-oriented, and reliable in executing established processes.
• Administrative Execution: Comfortable with repetitive and administrative tasks while maintaining accuracy, consistency, and follow-through.
• Technology: Quick to learn new technology tools and comfortable working with systems such as Clio, Notion, and OneDrive.
• Communication: Strong written communication skills.

Core Values & Behavioral Fit

Excellence Delivers excellent work and takes pride in quality and accuracy.

Reliability & Accountability Does what they say they will do and promptly communicates when original plans change.

Integrity Does not hide problems, addresses issues directly, and acknowledges and corrects mistakes.

Growth Wants to learn, is willing to try new tasks, and receives constructive feedback positively.

IDEAL CANDIDATE PROFILE

A highly dependable legal support professional who combines strong English and written communication with excellent organization, attention to detail, process discipline, and confidence using technology. The ideal candidate is comfortable owning recurring administrative work, following established systems, communicating proactively, and supporting attorneys with consistency.