Business Legal Executive Assistant

Forge Recruitment; Tijuana; Hybrid; MXN 1,010,000 - 1,137,000; Full time

Benefits offered by this job

Hybrid working model

Benefits from day one

Generous vacation allotment

Job summary

Forge Recruitment is assisting a leading Canadian full-service law firm in finding a bilingual Business Legal Executive Assistant for their Montreal team. You will support lawyers with calendars, documents, client matters and meetings; manage filings, billing and client development activities.

The role requires a Legal Assistant certificate with 10+ years of experience, strong MS Office skills, and bilingual proficiency in French and English. Hybrid work and day-one benefits are offered.

Qualifications

• 10+ years of experience as a Legal Assistant in a professional legal environment.
• Legal Assistant certificate required.
• Advanced proficiency in Microsoft Office Suite; familiarity with iManage, HiQ and Salesforce.
• Strong knowledge of business and legal terminology with excellent document prep, proofreading and editing.
• Excellent organizational, time management and multitasking abilities with tight deadlines.
• Strong communication, interpersonal and client-service skills; high professionalism and confidentiality.
• Bilingual French and English, written and spoken.

Responsibilities

• Provide administrative and practice support to lawyers, including calendars, emails, files, deadlines, meetings and client activities.
• Prepare, format, edit and revise legal and business documents such as correspondence, memoranda, reports and presentations.
• Manage large client files; organize and retrieve documents per firm procedures.
• Coordinate internal and client meetings, conferences and events, including agendas, rooms, catering, tech, materials and travel.
• Monitor and respond to routine inquiries across emails, calls, mail and faxes; ensure timely follow-up.
• Support billing, invoicing, new client/matter openings, and conflict checks.
• Coordinate business development activities and client events with lawyers and internal teams.

Skills

Bilingual (French and English)

Document preparation

Time management

Communication

Organizational skills

Education

Legal Assistant certificate

Tools

Microsoft Office Suite

iManage

HiQ

Salesforce

Job description

About the Company

Our client is a leading Canadian full-service law firm with a strong reputation for excellence and innovation. We are supporting their search for a Bilingual Business Legal Executive Assistant to join their Montreal team.

About the Role

• Provide comprehensive administrative and practice support to lawyers, including managing calendars, emails, files, deadlines, meetings, and client-related activities.
• Prepare, format, edit, proofread, and revise a variety of legal and business documents, including correspondence, memoranda, transaction documents, reports, and presentations.
• Manage large and complex client files, ensuring documents are organized, maintained, and retrieved efficiently in accordance with Firm procedures.
• Coordinate internal and client meetings, conferences, and events, including agendas, meeting rooms, catering, technology, materials, RSVPs, and travel arrangements.
• Monitor and prioritize incoming communications, including emails, calls, mail, and faxes, responding to routine inquiries and ensuring timely follow-up on outstanding matters.
• Support financial and administrative processes, including monthly billing, monitoring outstanding invoices, new client and matter openings, and conflict-of-interest checks.
• Coordinate business development activities and collaborate with lawyers and internal teams on client events, client relationship management, sponsorships, and other practice and business development initiatives.

The Offer

• The firm offers a competitive compensation package ranging between $80,000 - $90,000, a hybrid working model, a comprehensive benefits package from day one and a generous vacation allotment.

What You Bring

• 10+ years of experience as a Legal Assistant, ideally within a professional legal environment.
• Legal Assistant certificate
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), with familiarity with platforms such as iManage, HiQ, and Salesforce.
• Strong knowledge of business and legal terminology, with exceptional document preparation, proofreading, editing, spelling, and attention to detail.
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize competing demands and meet tight deadlines.
• Strong communication, interpersonal, and client-service skills, with a high level of professionalism, discretion, and confidentiality.
• Bilingual proficiency in French and English, both written and spoken.