HR Analyst

Jobtailor; Ciudad de México; Presencial; MXN 300.000 - 420.000; Jornada completa

Descripción de la vacante

Jobtailor in Mexico City seeks a Payroll Administrator to manage payroll processes and ensure compliance with labor, tax, and social security laws. The role requires 3+ years of experience and strong Excel/Microsoft Office skills, with fluency in English.

You will handle onboarding/offboarding, benefits, reports for INEGI, and coordination with accounting, treasury, and external auditors. A Bachelor’s degree is required.

Formación

• Bachelor's degree in Business Administration or related field.
• 3+ years payroll management experience.
• Essential knowledge of current labor, tax, and social security legislation.
• Proficiency in English (70%).
• Proficiency in Microsoft Office.

Responsabilidades

• Gather documentation, prepare hiring documents, and conduct orientation sessions for new employees.
• Enter vacations, flextime, new hires, terminations, and salary changes into the employee database and systems.
• Process onboarding/offboarding, reimbursements, and insurance-related letters.
• Prepare and send incident reports to payroll processor and verify payroll tax calculations.
• Review tax and social security obligations to ensure timely payment and compliance.
• Provide information to Accounting, Treasury, auditors, and Corporate for compliance.
• Manage payroll benefits and flexible reimbursements.
• Track payments to Benefits and Compensation providers for service delivery.
• Prepare monthly and annual INEGI reports.
• Prepare employment certificates and related documents.
• Keep physical and digital employee files updated; oversee digitization.
• Collaborate on philanthropy and employee benefit programs.

Conocimientos

Payroll management

IMSS compliance

Labor, tax, social security law

English proficiency

Educación

Bachelor's degree in Business Administration

Herramientas

Microsoft Office

Microsoft Outlook

Descripción del empleo

Responsibilities

• Gather documentation, prepare hiring documents, and conduct orientation sessions for new employees.
• Accurately and promptly enter employee vacations, flextime, new hires, terminations, and salary changes into the employee database, Excel files, Fusion system, or any other system to facilitate better decision‑making.
• Ensure employee onboarding and offboarding, reimbursement processes, transfer letters, renewals, etc., related to insurance policies are processed correctly and promptly, in accordance with the policy terms and conditions.
• Prepare and send incident reports to the payroll processing provider, and verify that both these incidents and the payroll tax calculations are applied correctly and promptly, in strict compliance with current labor, tax, and social security legislation, as well as internal policies and procedures to prevent improper or extraordinary payments.
• Review, in accordance with applicable legislation, the calculation of tax and social security obligations prepared by the payroll processing provider to ensure timely and accurate payment and/or information submission, thus avoiding extraordinary payments due to discrepancies and labor disputes.
• Provide accurate and timely information to the Accounting and Treasury departments, as well as to external auditors and Corporate, to ensure compliance with the company's labor, tax, and social security obligations.
• Manage employee benefits provided on payroll: flexible benefit reimbursement, check‑ups, bereavement assistance, etc.
• Review, process, and accurately and promptly track payments to Benefits and Compensation providers to ensure service delivery.
• Prepare monthly and annual reports for INEGI (National Institute of Statistics and Geography).
• Prepare employment certificates and any other documentation for employees.
• Ensure the physical file is kept up to date, and coordinate and supervise the provider to ensure the timely and accurate completion of the digitization process.
• Collaborate on Philanthropy, Reforestation, and employee benefit programs.

Requirements

• Bachelor's degree in Business Administration or related field.
• Minimum of 3 years of experience in payroll management and IMSS (Mexican Social Security Institute) compliance.
• Essential knowledge of current labor, tax, and social security legislation.
• Proficiency in English (70%).
• Proficiency in Microsoft Office, including Microsoft Outlook.