Front Desk & Facilities Analyst

Confidential Careers; Ciudad de México; On-site; MXN 180,000 - 300,000; Full time

Job summary

Confidential Careers is seeking a Front Desk & Facilities Analyst to be the first point of contact for our team, clients, and visitors. This role focuses on smooth daily office operations and creating a welcoming, professional environment.

The candidate should have no more than 4 years of experience in the described field; this position emphasizes administrative and front desk duties in a corporate setting.

Qualifications

• Bachelor’s degree in Administration or a related field.
• Maximum 2–3 years of experience in administrative or front desk roles in corporate environment.

Responsibilities

• Greet and assist visitors in a professional manner.
• Manage calls, mail, and deliveries.
• Coordinate meeting room bookings and office supplies.
• Provide administrative support to departments.
• Support travel coordination and corporate services payments.
• Oversee expatriate housing and documentation support.

Skills

Customer service

Communication

Multitasking

Office administration

Education

Bachelor’s degree in Administration or related field

Job description

We are looking for a Front Desk & Facilities Analyst to be the first point of contact for our team, clients, and visitors. This role is essential in ensuring smooth daily office operations while creating a welcoming and professional environment.

This is an Analyst role, aimed to candidates with no more than 4 years of experience in the mentioned experience. This role is not related with manufacture or sales.

Key Responsibilities

• Greet and assist visitors, vendors, and internal staff in a professional and courteous manner
• Manage incoming calls, correspondence, mail, and deliveries
• Coordinate meeting room bookings and oversee office supply management
• Provide administrative support to different departments
• Support vehicle-related documentation and coordination (driving skills are a plus)
• Maintain office organization, cleanliness, and compliance with workplace standards
• Act as liaison for facility maintenance and visitor access control
• Monitor payments related to corporate services and amenities
• Support coordination and administrative tracking of corporate travel
• Oversee administrative support for expatriate employees (housing, documentation, general needs).

Requirements

• Bachelor’s degree in Administration or a related field
• Maximum 2 -3 years of experience in administrative or front desk roles in corporate environment. Higher or Other experience will be not consider.
• Professional presence with strong communication and interpersonal skills
• Customer-oriented mindset with a high level of service attitude
• Strong organizational skills and ability to multitask in a fast-paced environment