Executive Assistant I

Schneider Electric; Monterrey; Presencial; MXN 380.000 - 540.000; Jornada completa

Descripción de la vacante

Schneider Electric in Monterrey, Mexico, is seeking an Executive Assistant II to provide administrative and operational support to multiple leaders, managing calendars, travel, expenses, meetings, and coordinating internal and external stakeholders.

The ideal candidate is highly organized, proactive, detail‑oriented, and able to manage multiple priorities with urgency in a fast‑paced environment, with advanced English and strong MS Office skills.

Formación

• Experience in executive support, administrative coordination, or related roles.
• Experience managing schedules, meetings, travel arrangements, or processes in a corporate setting.
• Strong organizational skills with ability to prioritize multiple tasks and deadlines.
• Demonstrated sense of urgency, accountability, and attention to detail.
• Ability to work independently and handle sensitive information with discretion.
• Strong interpersonal and communication skills, with advanced English.

Responsabilidades

• Provide administrative support to four leaders, including Directors in Customer Transformation and a Finance leader.
• Manage calendars, schedule meetings, and coordinate competing priorities.
• Coordinate domestic and international travel.
• Prepare and submit expense reports and manage travel-related administration.
• Assist with purchase orders, invoice tracking, and payment coordination.
• Coordinate executive meetings, agendas, and logistics.
• Support executive visits, ensuring security and visitor management compliance.
• Coordinate catering and external vendors for meetings and events.
• Build and maintain relationships with internal and external stakeholders.
• Anticipate business needs, solve administrative challenges, and ensure timely execution.

Conocimientos

Calendar management

Travel coordination

Administrative coordination

MS Office proficiency

English proficiency

Educación

Experience in executive support or admin roles

Herramientas

Outlook

Teams

Excel

Word

PowerPoint

Descripción del empleo

The Executive Assistant II provides administrative and operational support to multiple leaders, ensuring smooth day-to-day operations and helping maximize leadership effectiveness. This role manages calendars, travel arrangements, expenses, meetings, and administrative processes while serving as a key point of coordination between internal teams, external vendors, and business partners.

The ideal candidate is highly organized, proactive, detail‑oriented, and able to manage multiple priorities with a strong sense of urgency in a fast‑paced environment.

Key Activities

• Provide administrative support to four leaders, including Directors within the Customer Transformation organization and a Finance leader.
• Manage calendars, schedule meetings, and coordinate competing priorities.
• Coordinate domestic and international travel.
• Prepare and submit expense reports and support travel‑related administration.
• Assist with purchase orders (POs), invoice tracking, and payment coordination.
• Coordinate executive meetings, agendas, and logistics.
• Support executive visits, ensuring compliance with security and visitor management requirements.
• Coordinate catering and external vendors for meetings and events.
• Build and maintain effective relationships with internal and external stakeholders.
• Anticipate business needs, proactively solve administrative challenges, and ensure timely execution of activities.

Required Qualifications

• Some experience in executive support, administrative coordination, operations support, project coordination, office management, or other transferable business support roles.
• Experience managing schedules, meetings, travel arrangements, or administrative processes in a corporate environment.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines simultaneously.
• Demonstrated sense of urgency, accountability, and attention to detail.
• Ability to work independently and exercise sound judgment when handling sensitive or confidential information.
• Strong interpersonal and communication skills.
• Advanced English proficiency (written and verbal).
• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.

Preferred Qualifications

• Experience supporting multiple leaders or stakeholders simultaneously.
• Experience coordinating international travel and expenses.
• Familiarity with PO, invoicing, or payment‑related processes.
• Ability to anticipate needs, identify solutions, and improve administrative efficiency.

What's in it for me?

• Direct exposure to senior leadership and strategic decision‑making.
• Career growth opportunities with access to professional development resources.
• Collaborative culture that recognizes and values your impact.
• Meaningful work where your organizational skills make a real difference.

Rewards designed for you

Our Total Rewards is our way of saying: We see you and we value you. It’s more than just pay and benefits—it’s a meaningful investment in you. It is designed to help you perform, grow, feel safe, and elevate your potential. The package helps you care for yourself and your family, plan your future, grow your skills and career, collaborate in an inclusive workplace, and contribute to your community. At Schneider Electric, we’re here for what matters most to you. Discover more at our Career Page.

* Country‑specific programs and initiatives may be available.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here.

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.