Executive Admin & Office Coordinator - Hybrid

MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.; Ciudad de México; On-site; MXN 320,000 - 460,000; Full time

Job summary

Novartis Mexico City seeks an Administrative Assistant & Office Coordinator to support the Director & Site Head, US Medical Affairs, and the broader Mexico‑US Medical Affairs team in a fast‑paced, matrix environment.

You will manage complex calendars, coordinate travel, prepare materials, handle confidential information, assist with onboarding, and drive processes using Microsoft 365 and AI tools, while fostering a positive workplace culture.

Qualifications

• Bachelor's degree preferred in Business Administration, Communications, Hospitality, or related field.

Responsibilities

• Provide comprehensive administrative support to the Director & Site Head, US Medical Affairs.

Skills

English & Spanish fluency

Microsoft 365 proficiency

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Education

Bachelor's degree in Business Admin./related field

Tools

Microsoft 365

Copilot

SAP (POs/Invoicing)

Job description

Novartis Mexico City seeks an Administrative Assistant & Office Coordinator to support the Director & Site Head, US Medical Affairs, and the broader Mexico‑US Medical Affairs team in a fast‑paced, matrix environment.

You will manage complex calendars, coordinate travel, prepare materials, handle confidential information, assist with onboarding, and drive processes using Microsoft 365 and AI tools, while fostering a positive workplace culture.