Event & Webinar Coordinator (Part-Time)

Getdarwin; Ciudad de México; Híbrido; MXN 200,000 - 400,000; A tiempo parcial

Descripción de la vacante

A dynamic startup is seeking a proactive Event & Webinar Coordinator to enhance its brand presence through events and webinars across Latin America. The role requires a marketing student or recent graduate with strong organizational skills and 2+ years of startup experience. The position offers a flexible work model, language classes, and 25 days of paid time off per year.

Servicios

Language Classes

OpenAI Premium License

Paid Time Off

Soft Hybrid Work

Formación

• Current marketing student or recent graduate with a strong academic record.
• At least 2 years of experience in startups or fast-paced environments.
• Flexibility to travel and manage events outside of regular working hours.

Responsabilidades

• Plan and execute in-person events across Mexico, Brazil, Colombia, and Argentina.
• Organize monthly webinars for clients and leads.
• Manage all logistics including venue scouting and vendor negotiations.

Conocimientos

Organizational skills

Project management

Communication skills

Interpersonal abilities

Problem-solving skills

Proficiency in Google Workspace

Educación

Current marketing student or recent graduate

Herramientas

Zoom

Microsoft Teams

Descripción del empleo

We’re looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.

This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.

Responsibilities

• Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina, including GANTT planning, logistics, vendors, and on-site execution.
• Organize monthly webinars for current clients, leads, and partners, owning the flow—from agenda to promotion.
• Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking.
• On-site duties may include handling live communications, acting as MC, and ensuring everything runs smoothly.
• Collaborate with Sales and Marketing to design event branding and materials, pitch prospects or speakers, and create pre- and post-event content.
• Align every event with business goals—bringing energy, structure, and new ideas to the table.
• Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners.
• Run post-event evaluations to understand what worked and how to improve.
• Build and nurture strong relationships with partners, speakers, vendors, and attendees.

Qualifications

• Current marketing student or recent graduate with a strong academic record.
• At least 2 years of experience in startups or fast-paced environments.
• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Flexibility to travel and manage events outside of regular working hours.
• Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams).
• Creative mindset with attention to detail and problem-solving skills.

Benefits

• Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills.
• OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use.
• Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance.
• Soft Hybrid Work: We meet 3 days/month in our Co Work offices; the rest of the time you can work remotely from wherever you like!