Engineering Operations & Payroll Specialist

Hyatt; Ciudad de México; Presencial; MXN 300.000 - 420.000; Jornada completa

Descripción de la vacante

The Standard, Mexico City is seeking an Engineering Administrative Assistant to be the organizational backbone of our Engineering department. This role focuses on payroll administration, documentation, and coordination to keep operations running smoothly behind the scenes.

You'll support payroll processes, maintain employee records, and coordinate budgets, invoices, and vendor documentation while ensuring confidentiality and professional communication within a hospitality-focused environment.

Formación

• Experience in administrative support, payroll administration, accounting coordination, or HR administration.
• Experience in hospitality or service environments preferred.
• Excellent organizational and time-management skills with attention to detail.
• Knowledge of payroll processes and attendance controls.
• Proficient in Excel, Word, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication; fluency in English and Spanish.
• Ability to prioritize multiple responsibilities in a fast-paced environment.

Responsabilidades

• Provide day-to-day administrative support to the Director of Engineering and Engineering leadership team.
• Manage payroll-related processes, including attendance tracking, overtime reporting, scheduling records, and supporting payroll reviews.
• Maintain accurate employee records, documentation, departmental files, and administrative reports.
• Coordinate purchase requests, invoices, work orders, vendor documentation, and departmental approvals.
• Assist with budget tracking, expense reporting, and financial documentation for the department.
• Prepare correspondence, reports, presentations, meeting minutes, and operational summaries as required.
• Coordinate meetings, calendars, and departmental communications.
• Track compliance-related documentation, permits, certifications, and required records.
• Support onboarding, uniform coordination, scheduling updates, and administrative requirements for Engineering team members.
• Maintain departmental databases and ensure information is updated accurately and confidentially.
• Follow up on pending projects, work orders, and departmental action items.
• Coordinate communication between Engineering and other hotel departments to ensure efficient operations.
• Assist in preparing audits, inspections, and internal reporting requirements.
• Support special projects and operational initiatives led by the Director of Engineering.

Conocimientos

Payroll administration

Administrative support

Organizational skills

Communication skills

Bilingual English/Spanish

Confidential information handling

Herramientas

Microsoft Excel

Microsoft Word

Microsoft Outlook

Descripción del empleo

The Standard, Mexico City is seeking an Engineering Administrative Assistant to be the organizational backbone of our Engineering department. This role focuses on payroll administration, documentation, and coordination to keep operations running smoothly behind the scenes.

You'll support payroll processes, maintain employee records, and coordinate budgets, invoices, and vendor documentation while ensuring confidentiality and professional communication within a hospitality-focused environment.