Engineering Administrative Analyst — Organized & Proactive

Hussmann-American, S. de R.L. de C.V.; Ciénega de Flores; On-site; MXN 201,000 - 268,000; Full time

Job summary

Hussmann-American, S. de R.L. de C.V.

seeks an Administrative Assistant to support the Engineering Department with organized, proactive, and confidential administrative tasks. The role emphasizes efficient daily operations, communication, and a professional environment. Responsibilities include calendar management, cross-department coordination, and maintaining orderly offices and documentation while ensuring timely follow-up on requests.

Qualifications

• 2+ years of experience as Administrative Assistant or similar role.
• Bachelor’s or technical degree in a related field.
• Bilingual English/Spanish proficiency for interaction with US-based contacts.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage calendars, meetings, and department schedules with multiple stakeholders.
• Provide administrative support to Engineering management and team members.
• Maintain offices, common areas, and conference rooms organized and equipped.
• Handle office supplies, quotations, purchase requests, and inventories.
• Coordinate cross-department logistics and meetings, including room reservations and refreshments.
• Organize visitor arrangements, meals, transportation, and accommodations as needed.
• Support documentation, reports, expenses, invoices, and related records.
• Identify administrative needs and resolve day-to-day issues.

Skills

Bilingual English/Spanish

Communication skills

Time management

Multitasking

Education

Bachelor’s degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Hussmann-American, S. de R.L. de C.V.

seeks an Administrative Assistant to support the Engineering Department with organized, proactive, and confidential administrative tasks. The role emphasizes efficient daily operations, communication, and a professional environment. Responsibilities include calendar management, cross-department coordination, and maintaining orderly offices and documentation while ensuring timely follow-up on requests.