Administrative Assistant

Autoliv; Santiago de Querétaro; Hybrid; MXN 150,000 - 230,000; Full time

Benefits offered by this job

Flexible office options (Mon-Thu in-OP

Recognition awards

Company events

Family events

University discounts

Job summary

Autoliv seeks an Administrative Assistant to provide primary administrative support to the Purchasing team and cross-functional leaders in an international environment. You will manage calendars, travel, prepare materials, and process expense reports while maintaining accurate records.

Collaboration and confidentiality are essential to support business operations. With 3+ years of experience and proficiency in Microsoft Office, you will help streamline processes, support onboarding, and

Qualifications

• Associate’s degree in Business Administration or related field preferred, or equivalent combination of education and experience.
• Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.

Responsibilities

• Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
• Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
• Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
• Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
• Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

Skills

Organizational skills

Communication skills

Recordkeeping

Confidentiality

Education

Associate’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Administrative Assistant.

In this role you will beresponsible for providing primary administrative support to the Purchasing team and assisting other functional leaders as needed.

Should you be interested in overseeing these tasks and aiming for enhanced performance standards, your role will involve

• Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
• Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
• Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
• Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
• Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

If You Have/are

• Associate’s degree in Business Administration or a related field preferred, or equivalent combination of education and experience.
• Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.
• Strong organizational, recordkeeping, and communication skills, with the ability to prepare professional documentation, manage multiple priorities, and maintain confidentiality.

We will be more than glad to chat with you about your experience and your career goals.

In our international work setting, you will find a range of opportunities that are designed to enhance your career and personal development. Including new and different perspectives is part of what ensures the team’s success. We are committed to develop people’s skills, knowledge and creative potential. Our training and development programs emphasize technical competency, leadership development and business management skill.

More lives saved – more life lived!

What’s In It For You

• Attractive compensation package
• Flexible Options (Monday to Thursdays at Office, Fridays from Home)
• Recognition awards, company events, family events, university discount options and many more perks.
• Gender Pay Equality

Autoliv is proud to be an equal opportunity employer. Autoliv does not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identify and/or expression, age, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Autoliv does business.