Administrative Assistant

Caterpillar Financial Services Corporation; Santa Catarina; Presencial; MXN 167.000 - 257.000; Jornada completa

Descripción de la vacante

Caterpillar Inc. is seeking an Administrative Support professional based in Santa Catarina, MX. You will provide coordination for a team, manage calendars, prepare memos, minutes, and presentations, and arrange domestic and international travel.

You will handle scheduling, communications, and basic policy documentation, ensuring timely completion of tasks while supporting multiple priorities in a on-site, Monday–Friday environment.

Formación

• Bachelor’s degree or related technical program.
• Advanced English proficiency.

Responsabilidades

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge

Conocimientos

Collaborating

Effective Communications

Flexibility & Adaptability

Managing Multiple Priorities

Problem Solving

Educación

Bachelor’s degree or related technical program

Herramientas

Outlook

Task lists

Calendars

Descripción del empleo

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Role Definition.

Provides administrative support and coordination activities for a team of people

What you will do:

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge

Degree Requirement

• Bachelor’s degree or a related technical program
• English advanced

Skills you will have

Collaborating:

• Knowledge of teamwork dynamics across departments, roles, and organizational levels.
• Ability to facilitate or request support when needed to achieve shared goals

Effective Communications:

• Ability to draft clear emails, minutes, and presentations.
• Knowledge of basic verbal, written, and non‑verbal communication techniques.

Flexibility and Adaptability:

• Ability to switch between tasks quickly without compromising quality.
• Ability to analyze alternatives when unexpected situations arise.
• Demonstrates tolerance for change and the ability to reorganize work effectively.

Managing Multiple Priorities:

• Basic proficiency with organizational tools (Outlook, task lists, calendars).
• Ability to plan, follow up, and deliver multiple tasks simultaneously.
• Demonstrates tolerance for shifting priorities and the ability to reorganize work

Problem Solving:

• Uses logical criteria to make simple decisions.
• Knows when to elevate an issue and to whom

Additional Information:

• This position is primarily based in Santa Catarina
• Work schedule: Monday – Friday on site

The Caterpillar Code of Conduct states that we will select and place personnel based on their qualifications for the work to be performed, without regard to race, religion, national origin, color, gender, gender identity, sexual orientation, age, or disability. In this company we do not request pregnancy tests, nor HIV tests as requirements for entry, permanence or job promotion.

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply