Administrative Assistant

Caterpillar Brazil; San Luis Potosí; Presencial; MXN 133.000 - 199.000; Jornada completa

Descripción de la vacante

Caterpillar Inc. is seeking an Administrative Support professional to provide coordination for a team. The role involves answering calls, maintaining schedules and policy manuals, and preparing memos and presentations for staff.

You will coordinate domestic and international travel, assist with payments and expense processing, and support daily office operations on-site in a fast-paced environment.

Formación

• Bachelor’s degree or a related technical program.
• English advanced.
• Strong collaboration and communication skills.

Responsabilidades

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge.

Conocimientos

Collaborating

Effective Communications

Flexibility and Adaptability

Managing Multiple Priorities

Problem Solving

Educación

Bachelor’s degree or related technical program

Herramientas

Outlook

Descripción del empleo

Career Area: Business Services Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Role Definition

Provides administrative support and coordination activities for a team of people.

What you will do:

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge

Degree Requirement

Bachelor’s degree or a related technical program.

English advanced.

Skills you will have

• Collaborating: Knowledge of teamwork dynamics across departments, roles, and organizational levels. Ability to facilitate or request support when needed to achieve shared goals
• Effective Communications: Ability to draft clear emails, minutes, and presentations. Knowledge of basic verbal, written, and non‑verbal communication techniques.
• Flexibility and Adaptability: Ability to switch between tasks quickly without compromising quality. Ability to analyze alternatives when unexpected situations arise. Demonstrates tolerance for change and the ability to reorganize work effectively.
• Managing Multiple Priorities: Basic proficiency with organizational tools (Outlook, task lists, calendars). Ability to plan, follow up, and deliver multiple tasks simultaneously. Demonstrates tolerance for shifting priorities and the ability to reorganize work
• Problem Solving: Uses logical criteria to make simple decisions. Knows when to elevate an issue and to whom

Additional Information

This position is primarily based in Santa Catarina.

Work schedule: Monday – Friday on site.

The Caterpillar Code of Conduct states that we will select and place personnel based on their qualifications for the work to be performed, without regard to race, religion, national origin, color, gender, gender identity, sexual orientation, age, or disability.

In this company we do not request pregnancy tests, nor HIV tests as requirements for entry, permanence or job promotion.

Posting Dates: September 8, 2026 - September 15, 2026

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply.

There’s more to work at Caterpillar than just the work itself. We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work. We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs. We celebrate the diversity of our team, while also working together as one Caterpillar. Our culture, like everything at our company, is made possible by each employee’s contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we’ve built.