Sales & Operations Admin: Fleet & Invoicing Specialist

Al Mulla Group; Kuwait City; On-site; KWD 6,700 - 11,000; Full time

Job summary

Al Mulla Group in Kuwait City is seeking an Administrative Sales Support professional to coordinate vehicle bookings, process documentation, and ensure timely reporting for the sales team. You will prepare daily reports, manage orders, and liaise with Logistics and Delivery to keep vehicles ready and properly documented.

This role requires 2–4 years in sales admin, strong Excel skills, and a proactive, team-oriented mindset. Fluency in English is required; Arabic is a plus.

Qualifications

• Bachelor’s degree in business administration or related field.
• 2–4 years of experience in sales admin, coordination, accounting, or data reporting, preferably automotive.
• Fluency in English; Arabic is an advantage.
• Strong MS Excel skills including Pivot Tables and VLOOKUPs.

Responsibilities

• Prepare daily reports including PDI status, sales summaries, and showroom activity logs.
• Generate stock-related KPI reports as requested by management.
• Book vehicles using FIFO (First In, First Out) when requested by Sales Consultants.
• Process vehicle orders and coordinate with relevant departments to move them to PDI.
• Follow up with Logistics and Delivery regarding accessories and vehicle readiness.
• Coordinate Fleet deals, including order processing, invoicing, delivery follow-up, and reporting.
• Ensure completeness and accuracy of vehicle files prior to handover to Delivery.
• Liaise with administrative teams regarding vehicle readiness and registration processes.
• Meet all task deadlines and ensure compliance with standards in routine activities.
• Collaborate with team members and promote a supportive, team-oriented environment.
• Contribute improvement suggestions and feedback for departmental development.

Skills

Organization

Multitasking

Excel Pivot

VLOOKUP

Interpersonal

Team Player

English Fluency

Arabic Advantage

Financial Acumen

Education

Bachelor’s degree or Diploma in business administration

Tools

MS Office

ERP system

Job description

Al Mulla Group in Kuwait City is seeking an Administrative Sales Support professional to coordinate vehicle bookings, process documentation, and ensure timely reporting for the sales team. You will prepare daily reports, manage orders, and liaise with Logistics and Delivery to keep vehicles ready and properly documented.

This role requires 2–4 years in sales admin, strong Excel skills, and a proactive, team-oriented mindset. Fluency in English is required; Arabic is a plus.