Automotive Sales Admin & Operations Coordinator

Al Mulla Group; Kuwait City; On-site; KWD 4,200 - 8,400; Full time

Job summary

Al Mulla Group in Kuwait City seeks an experienced Sales Administration Assistant to support the sales team with vehicle bookings, documentation, and invoicing. You will ensure timely reporting and maintain accurate vehicle files, coordinating with multiple departments to move orders to the next stage.

Key duties include preparing daily reports (PDI status, showroom activity), generating stock KPI reports, managing FIFO vehicle bookings, and supporting fleet deals from order to delivery.

Qualifications

• Bachelor’s degree or Diploma in business administration or a related field.
• 2–4 years of experience in sales admin, coordination, accounting, or data reporting roles, preferably within the automotive industry.

Responsibilities

• Prepare daily reports including PDI status, sales summaries, and showroom activity logs
• Generate stock-related KPI reports as requested by management
• Book vehicles based on the FIFO (First In, First Out) method upon request from Sales Consultants
• Process vehicle orders and coordinate with relevant departments to move them to PDI
• Follow up with the Logistics and Delivery departments regarding accessories and vehicle readiness
• Coordinate Fleet deals, including order processing, documentation, invoicing, delivery follow-up, and management reporting
• Ensure the completeness and accuracy of vehicle files prior to handover to the Delivery department
• Liaise with administrative teams regarding vehicle readiness and registration processes
• Meet all task deadlines and ensure compliance with standards in routine activities
• Collaborate with team members and promote a supportive, team-oriented work environment
• Contribute improvement suggestions and feedback for departmental development

Skills

Organizational skills

Multitasking

Time management

MS Excel

Pivot Tables

VLOOKUP

English proficiency

Education

Bachelor’s degree in Business Administration

Diploma in Business Administration

Tools

MS Office

Internal systems

Job description

Al Mulla Group in Kuwait City seeks an experienced Sales Administration Assistant to support the sales team with vehicle bookings, documentation, and invoicing. You will ensure timely reporting and maintain accurate vehicle files, coordinating with multiple departments to move orders to the next stage.

Key duties include preparing daily reports (PDI status, showroom activity), generating stock KPI reports, managing FIFO vehicle bookings, and supporting fleet deals from order to delivery.