Sales Admin - Mercedes Benz

Al Mulla Group; Kuwait City; On-site; KWD 4,200 - 8,400; Full time

Job summary

Al Mulla Group in Kuwait City seeks an experienced Sales Administration Assistant to support the sales team with vehicle bookings, documentation, and invoicing. You will ensure timely reporting and maintain accurate vehicle files, coordinating with multiple departments to move orders to the next stage.

Key duties include preparing daily reports (PDI status, showroom activity), generating stock KPI reports, managing FIFO vehicle bookings, and supporting fleet deals from order to delivery.

Qualifications

• Bachelor’s degree or Diploma in business administration or a related field.
• 2–4 years of experience in sales admin, coordination, accounting, or data reporting roles, preferably within the automotive industry.

Responsibilities

• Prepare daily reports including PDI status, sales summaries, and showroom activity logs
• Generate stock-related KPI reports as requested by management
• Book vehicles based on the FIFO (First In, First Out) method upon request from Sales Consultants
• Process vehicle orders and coordinate with relevant departments to move them to PDI
• Follow up with the Logistics and Delivery departments regarding accessories and vehicle readiness
• Coordinate Fleet deals, including order processing, documentation, invoicing, delivery follow-up, and management reporting
• Ensure the completeness and accuracy of vehicle files prior to handover to the Delivery department
• Liaise with administrative teams regarding vehicle readiness and registration processes
• Meet all task deadlines and ensure compliance with standards in routine activities
• Collaborate with team members and promote a supportive, team-oriented work environment
• Contribute improvement suggestions and feedback for departmental development

Skills

Organizational skills

Multitasking

Time management

MS Excel

Pivot Tables

VLOOKUP

English proficiency

Education

Bachelor’s degree in Business Administration

Diploma in Business Administration

Tools

MS Office

Internal systems

Job description

Objective:

To provide administrative support to the sales team by coordinating vehicle bookings, processing documentation, and ensuring timely reporting. Responsible for supporting day-to-day sales operations and ensuring that all vehicle documentation and invoicing are completed accurately and efficiently.

Key Responsibilities:

• Prepare daily reports including PDI status, sales summaries, and showroom activity logs
• Generate stock-related KPI reports as requested by management
• Book vehicles based on the FIFO (First In, First Out) method upon request from Sales Consultants
• Process vehicle orders and coordinate with relevant departments to move them to PDI
• Follow up with the Logistics and Delivery departments regarding accessories and vehicle readiness
• Coordinate Fleet deals, including order processing, documentation, invoicing, delivery follow-up, and management reporting
• Ensure the completeness and accuracy of vehicle files prior to handover to the Delivery department
• Liaise with administrative teams regarding vehicle readiness and registration processes
• Meet all task deadlines and ensure compliance with standards in routine activities
• Collaborate with team members and promote a supportive, team-oriented work environment
• Contribute improvement suggestions and feedback for departmental development

Educational Qualifications:

• Bachelor’s degree or Diploma in business administration or a related field.

Recommended Experience:

• 2–4 years of experience in sales admin, coordination, accounting, or data reporting roles, preferably within the automotive industry.

Skills and Competencies:

• Exceptional organizational, multitasking, and time-management skills.
• Advanced proficiency in Microsoft Office, with specialized expertise in MS Excel (Pivot Tables, VLOOKUPs, and advance function).
• Strong technical aptitude with the ability to quickly learn & operate to internal business systems & software.
• Good interpersonal and communication skills with a team oriented & sales focused mindset.
• Ability to work collaboratively in a sales-driven environment.
• Fluency in English is required; Arabic language proficiency is an advantage.
• Tech-savvy with attention to detail with financial background.

Job Remarks:

• Preferred Language: English, Arabic
• Job Country: Kuwait
• Duty Shift / Timings: One Shift / 08:00 AM to 05:00 PM