Retail Coordinator - Oriental Perfumes

Boutiqaat; Gouvernement Hawalli; On-site; KWD 5,000 - 7,300; Full time

Job summary

Boutiqaat is seeking a Retail Coordinator to help bring Every Ateej for Oud location to life. The role focuses on managing retail contracts, coordinating installations, and maintaining accurate records across multiple locations.

The ideal candidate is organized, proactive, detail-oriented, and comfortable coordinating with contractors and internal teams. Fluency in English and Arabic is required, with 0–1 year of related experience and a relevant degree.

Qualifications

• Bachelor's degree in business administration, Supply Chain, Retail Management, or a related field.
• 0-1 year of experience in retail, purchasing, administration, coordination, or a similar field.
• Exposure to retail operations, contractor coordination, or administrative activities is an advantage.
• Basic to good proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with ERP, procurement, or document management systems is an advantage.
• Fluent in English and Arabic.

Responsibilities

• Support management of retail contracts and documentation across Ateej for Oud locations.
• Maintain and update retail contracts, agreements, and supporting documents.
• Track contract expiry dates, renewals, pending documentation, approvals, and signatures.
• Follow up with stakeholders to keep requirements moving.
• Keep records accurate, organized, and accessible.
• Prepare basic reports on contract status and outstanding requirements.
• Coordinate installation works for new locations and keep projects moving toward completion.
• Coordinate installation schedules and site requirements with contractors and internal teams.
• Follow up on installation progress and completion.
• Maintain records of installation activities and completion status.
• Coordinate site requirements and activities around pending items.
• Escalate delays or incomplete work when necessary.
• Coordinate maintenance requests from retail locations and track resolution.
• Follow up with contractors on progress and expected completion dates.
• Coordinate site visits and maintenance activities with internal teams and external partners.
• Maintain records of requests, contractor visits, completed works, and outstanding issues.
• Support preparation and filing of quotations, work orders, invoices, and related documentation.
• Follow up on assigned requirements until completion or escalation.

Skills

English

Arabic

Organization

Time management

Communication

Education

Bachelor's degree in business administration

Bachelor's degree in Supply Chain

Bachelor's degree in Retail Management

Related field

Tools

Microsoft Office (Excel, Word)

ERP systems

Document management systems

Job description

Retail Coordinator

Help Bring Every Ateej for Oud Location to Life.

Every retail location is more than just one store, it's an experience. Behind every successful opening, perfectly maintained location, and completed installation is a team making sure every detail comes together.

At Ateej for Oud a part of Boutiqaat, we're looking for a Retail Coordinator who is organized, proactive, detail-oriented, and ready to make things happen.

What You'll Be Doing

• Support the management of retail contracts and documentation across Ateej for Oud locations.
• Maintain and update retail contracts, agreements, and supporting documents.
• Track contract expiry dates, renewals, pending documentation, approvals, and signatures.
• Follow up with relevant stakeholders to keep requirements moving.
• Keep retail location and contract records accurate, organized, and easy to access.
• Prepare basic reports and updates on contract status and outstanding requirements.
• Support the coordination of installation works for new retail locations and help keep projects moving toward completion.
• Coordinate with contractors and internal teams on installation schedules and site requirements.
• Follow up on installation progress, completion, and outstanding work.
• Maintain up-to-date records of installation activities and completion status.
• Coordinate around pending site requirements and activities.
• Escalate delays, issues, or incomplete work when necessary.
• Help ensure maintenance requests are properly coordinated, tracked, and closed.
• Receive and coordinate maintenance requests from retail locations.
• Follow up with contractors and service providers on progress and expected completion dates.
• Coordinate site visits and maintenance activities with internal teams and external partners.
• Maintain records of requests, contractor visits, completed works, and outstanding issues.
• Support the preparation and filing of quotations, work orders, invoices, and related documentation.
• Keep following up on assigned requirements until they are completed - or appropriately escalated.

What You Bring to the Table

• Bachelor's degree in business administration, Supply Chain, Retail Management, or a related field.
• 0-1 year of experience in retail, purchasing, administration, coordination, or a similar field.
• Exposure to retail operations, contractor coordination, or administrative activities is an advantage.
• Basic to good proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with ERP, procurement, or document management systems is an advantage.
• Fluent in English and Arabic.
• Strong organization and attention to detail.
• Good coordination and follow-up skills.
• Accurate and structured approach to documentation.
• Good time-management and ability to manage multiple priorities.
• Clear communication and strong interpersonal skills.
• Comfortable coordinating with internal teams, contractors, and service providers.
• Basic problem-solving skills and the confidence to elevate issues when needed.
• A proactive mindset and willingness to take ownership.
• Most importantly, you don't wait for things to happen - you follow up and make sure they do.

Why Boutiqaat?

At Boutiqaat, you won't just join a company you'll join a movement redefining e-commerce beauty and lifestyle retail. Here, every day offers new challenges, learning opportunities, and a chance to help build a smarter, more efficient operation from the ground up.