Female C-Level Executive Assistant

Top Notch Consultancy; Kuwait; On-site; KWD 8,900 - 18,000; Full time

Job summary

Top Notch Consultancy in Kuwait is seeking a highly organized Female C-Level Executive Assistant to support senior executives. The role requires fluency in English and Arabic and a proactive approach to managing calendars, travel, and correspondence across teams and external stakeholders.

Responsibilities include high-level administrative tasks, meeting coordination, document preparation, and confidential communication.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3-5 years of experience as an Executive Assistant or similar role.
• Fluent in English and Arabic; strong written and verbal communication.
• Proficient in Microsoft Office Suite; familiarity with office management software is a plus.
• Based in Kuwait.

Responsibilities

• Administrative support for executives, including calendars, meetings, and travel.
• Manage internal and external communications and liaison with stakeholders.
• Coordinate meetings, agendas, minutes, and action items.
• Support project management and reporting initiatives.
• Oversee office operations and implement policies to improve efficiency.
• Maintain confidentiality and exercise discretion in all matters.

Skills

Bilingual English & Arabic

Calendar management

Travel arrangements

Communication

Discretion & confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

About the job Female C-Level Executive Assistant

Our client, a leading manufacturing company in Kuwait, is seeking a highly organized and proactive Female C-Level Executive Assistant to support senior executives in their organization. The ideal candidate will be fluent in both English and Arabic and will play a critical role in ensuring efficient office operations and effective communication within the team and with external stakeholders.

Key Responsibilities

• Administrative Support

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.

• Communication Management

  • Serve as the primary point of contact for internal and external communication on behalf of executives.
  • Liaise with clients, vendors, and other stakeholders to ensure clear and effective communication.

• Meeting Coordination

  • Organize and coordinate meetings, including setting agendas, preparing meeting materials, and taking minutes.
  • Follow up on actionable items from meetings to ensure timely completion.

• Project Management

  • Assist in managing special projects or initiatives, tracking progress, and ensuring deadlines are met.
  • Conduct research and gather information for reports and presentations.

• Office Management

  • Maintain office supplies and equipment, ensuring the workspace is organized and well-maintained.
  • Implement office policies and procedures to enhance productivity and efficiency.

• Confidentiality and Discretion

  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Exercise discretion in decision-making and communication on behalf of executives.

Qualifications

• Education: Bachelors degree in Business Administration or a related field is preferred.
• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably in a corporate environment.
• Language Proficiency: Fluent in both English and Arabic, with excellent written and verbal communication skills.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with office management software is a plus.
• Candidates must already be based in Kuwait.