Executive Secretary to CEO

Meshaal Al Shatti and Partner General Trading; Kuwait; On-site; KWD 4,500 - 7,800; Full time

Job summary

Meshaal Al Shatti and Partner General Trading is seeking an Executive Secretary to provide direct support to the CEO. The role requires discretion, proactive organization, and the ability to manage multiple priorities with confidentiality.

Responsibilities include calendar and meeting oversight, handling emails and confidential documents, preparing reports and presentations, coordinating communications, arranging travel, and ensuring timely follow-up, all while maintaining a professional,

Qualifications

• Previous experience as an Executive Secretary, Executive Assistant, or Personal Assistant.
• Excellent organizational and communication skills.
• Must currently reside in Kuwait.
• Immediate joiners are highly preferred.
• Proficiency in MS Office, Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Handle emails, correspondence, and confidential documents.
• Prepare reports, presentations, agendas, and meeting minutes.
• Coordinate internal and external communications on behalf of the CEO.
• Arrange meetings, travel, and other executive requirements.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality and professionalism at all times.
• Provide administrative support to the CEO as required.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Time management

Multitasking

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Job description

We are looking for a professional, highly organized, and discreet Executive Secretary to provide direct support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Handle emails, correspondence, and confidential documents.
• Prepare reports, presentations, agendas, and meeting minutes.
• Coordinate internal and external communications on behalf of the CEO.
• Arrange meetings, travel, and other executive requirements.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality and professionalism at all times.
• Provide administrative support to the CEO as required.

Requirements

• Previous experience as an Executive Secretary, Executive Assistant, or Personal Assistant.
• Excellent organizational and communication skills.
• Proficiency in MS Office, Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and ability to multitask.
• Excellent time-management and follow-up skills.
• Professional attitude and strong interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Must be currently residing in Kuwait.
• Immediate joiners are highly preferred.

What We’re Looking For

A reliable and professional individual who can work closely with the CEO, manage priorities efficiently, communicate confidently, and maintain confidentiality while ensuring smooth day-to-day executive operations.