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03/Dec/2025

17/Dec/2025, 10:59:00 PM

Organizational Unit: DDSB

Staff position

Type of Requisition: General Service

Italy - Rome

Duration: Fixed term: two years with possibility of extension

Post Number: 2008033

CCOG Code: 2102b

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non‑and under‑represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero‑tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director‑General, who may assign them to any of the activities or offices of the Organization

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) supports the 2030 Agenda by promoting efficient, inclusive, resilient and sustainable agrifood systems, better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO’s commitment to environmental sustainability is integral to its strategic objectives and operations.

The post is located in the Programme and Budget Support Unit, Office of the Deputy Director‑General, in Rome, Italy.

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organisational unit's programmes and projects.

The Programme Assistant reports to the Programme Support Officer and receives guidance from higher‑graded Programme Assistants. He/she acts independently in routine matters. Supervision received focuses on the quality of the work performed and provides on‑the‑job learning.

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients in the Organisation, providing routine administrative and financial services.

• Collect and compile data on programme and/or project activities to support reporting and delivery.
• Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
• Review and prepare routine documentation and correspondence related to assigned procurement actions.
• Provide information on programme and/or project expenditures and status of programme and/or project budget.
• Process, format and proof‑read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Perform other duties as required.

The incumbent's work impacts the timely and efficient delivery of the immediate work unit's programme.

• Education: Secondary School Education.
• Experience: Three years of relevant experience in financial and/or administrative support work.
• Languages: Working knowledge (proficiency – level C) of English.
• IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.
• Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.

• Good knowledge of corporate information systems.
• Good knowledge of common administrative and financial rules and regulations.
• Good knowledge of communication and documentation standards.
• Familiarity with Project Cycle procedures.
• Knowledge of HR and NSHR administrative processes.

• Intermediate knowledge (intermediate proficiency – level B) of one of the other official languages of the Organisation (Arabic, Chinese, French, Russian or Spanish).
• Ability to prioritise tasks.
• Ability to maintain confidentiality on sensitive matters.

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognised in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organisation (UNESCO). The list can be accessed at http://www.whed.net/.
• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/.

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate.
• Incomplete applications will not be considered.
• Candidates may be requested to provide performance assessments and authorisation to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications.
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre‑screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application; in such case FAO will no longer be able to consider your application.
• Only applications received through the recruitment portal will be considered.
• Your application will be screened based on the information provided in your online profile.
• We encourage applicants to submit the application well before the deadline date.

FAO staff are expectedto adhereto FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp