Workplace & Front Desk Coordinator: Facilities & Vendors

UL Solutions; Carugate; In loco; EUR 26.700 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

21 vacation days

Lunch voucher

Voluntary Pension Plan

Fiscal Assistance

ULS University learning platform

Two volunteering days

Flexible working

Descrizione del lavoro

UL Solutions in Italy seeks a Workplace Coordinator and Reception Support to ensure a safe, organized environment and a professional visitor experience, while partnering with security, facilities and internal teams.

The role combines Front-of-House Oversight and Facilities Operations: managing visitor registration, conference room scheduling, vendor relations, CMMS workflows, dashboards and KPI reporting, with growth potential into broader workplace operations leadership.

Competenze

• 3–5+ years in workplace/facilities operations, corporate hospitality, or office services with vendor/SLA ownership.
• Hands-on experience with Brightly Asset Essentials CMMS and visitor/room systems; able to build dashboards (Excel/Power BI) and present trends.
• Demonstrated program ownership, cross-functional coordination, and continuous improvement.

Mansioni

• Front-of-House Oversight: greet, verify and register visitors; manage conference room bookings; answer calls and monitor lobby activity.
• Facilities Operations: manage inventories, vendors, POs, invoices, and monthly dashboards; ensure space readiness.
• Vendor onboarding, contract reviews, SLAs and KPI tracking; safety and security procedures; first aid and fire warden duties.

Conoscenze

Facilities operations

Vendor ownership

Excel/Power BI

Cross-functional coordination

Formazione

High School Diploma

Strumenti

Brightly Asset Essentials

CMMS

Visitor management system

Power BI

Descrizione del lavoro

UL Solutions in Italy seeks a Workplace Coordinator and Reception Support to ensure a safe, organized environment and a professional visitor experience, while partnering with security, facilities and internal teams.

The role combines Front-of-House Oversight and Facilities Operations: managing visitor registration, conference room scheduling, vendor relations, CMMS workflows, dashboards and KPI reporting, with growth potential into broader workplace operations leadership.