Talent & Finance Operations Lead

CARDO AI; Milano; In loco; EUR 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Team events

Referral bonus

Growth opportunities

Collaborative culture

Descrizione del lavoro

Cardo AI in Milan is seeking an Operations Manager for Talent & Finance to own both people operations and financial processes. You will ensure smooth onboarding, accurate payroll, and transparent spend reporting while enabling scalable improvements as Cardo AI grows across multiple offices.

The role demands meticulous attention to detail, ownership, and ability to partner with leadership. Italian and English fluency are required, with strong knowledge of payroll and regulatory compliance.

Competenze

• Membership in the protected categories under Law 68/99.
• At least 3 years of experience in operations, HR administration, finance administration, or a similar role, ideally in a growing or international company.
• Practical knowledge of Italian employment administration, including contracts, CCNL, and payroll processes, along with a solid grasp of basic accounting.
• Experience working with external payroll consultants, accountants, or immigration advisors.
• Fluency in Italian and English, both written and spoken.
• Excellent organisational skills and the ability to juggle several priorities without losing accuracy.
• Discretion with confidential information and confidence working alongside senior leadership.
• A proactive, ownership mindset: when something lands on your desk, you see it through to the end, even when there's no playbook to follow.
• Strong skills in Google Workspace, Slack, and spreadsheets.

Mansioni

• Own the operational side of the employee journey, from onboarding and contract changes through to offboarding.
• Prepare offer letters and employment documentation, and keep personnel files complete and up to date.
• Collect and verify monthly payroll inputs, working with our external payroll consultants so everyone is paid accurately and on time.
• Manage leave and absences, benefits, meal vouchers, and welfare programmes.
• Coordinate recruiting logistics, including interview scheduling and candidate travel.
• Manage visa, work permit, and invitation letter processes together with our immigration partners.
• Keep us compliant with Italian labour regulations, including occupational health and safety documentation.
• Track, categorise, and reconcile operational spend across our entities (Finance Ops).
• Manage company cards, employee reimbursements, refunds, and vendor invoices and payments.
• Serve as the day-to-day contact for our external accountants and auditors.
• Support month-end close by preparing documentation and resolving discrepancies.
• Help build and monitor operational budgets, giving leadership clear and reliable visibility on spend.
• Oversee SaaS subscriptions and vendor contracts, and actively look for savings.
• Maintain and improve the HR, finance, and internal tools the team relies on.
• Spot bottlenecks early and design simple, practical processes that scale with the company.
• Write clear documentation and playbooks so things run consistently across all our offices.

Descrizione del lavoro

Cardo AI in Milan is seeking an Operations Manager for Talent & Finance to own both people operations and financial processes. You will ensure smooth onboarding, accurate payroll, and transparent spend reporting while enabling scalable improvements as Cardo AI grows across multiple offices.

The role demands meticulous attention to detail, ownership, and ability to partner with leadership. Italian and English fluency are required, with strong knowledge of payroll and regulatory compliance.