Site Project & Documentation Coordinator

Gleeds Corporate Services Ltd; Lombardia; On-site; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Employee Assistance Programme

Salary range: €35,000 - €55,000 (based

based on experience and qualifications

Job summary

Gleeds Corporate Services Ltd seeks a site-based coordinator for data centre construction projects. You will assist day-to-day activities, coordinate information flow, and ensure completed work aligns with project standards.

Working with the PM team, you will manage documentation, attend site meetings, monitor health, safety and risk processes, and maintain strong client relationships through timely reporting.

Qualifications

• 3 years of experience in large-scale construction projects.
• Experience in documentation and information management.
• Clear understanding of legislation impacting building contracts.
• Excellent oral and written communication skills.
• Methodical approach to work.
• Strong problem-solving, negotiating, financial and numeracy skills.
• Proficient ICT skills (Outlook, Word, Excel, PowerPoint).
• Team player with professional English and Italian.
• Eligible to work in Italy (visa sponsorship not available).

Responsibilities

• Support Business Unit Directors in delivering objectives.
• Engage with customers and maintain relationships.
• Chair and record minutes for project site meetings.
• Attend and monitor contractor coordination meetings and escalate issues.
• Prepare a project execution plan detailing processes and roles.
• Manage change with client, PM team and contractors.
• Handle information and technical documentation and archiving.
• Contribute to project risk registers and risk workshops.
• Monitor performance of consultants, contractors and vendors.
• Conduct regular site walks and inspections.
• Review construction, logistics, safety and quality plans prior to start.
• Participate in value engineering and feasibility studies.
• Check safety policies prepared by the contractor.
• Assist in handover planning and management tools.
• Alert directors to potential issues impacting PI insurance.

Skills

MS Office

English

Italian

Education

Engineering or Architecture degree

Tools

Documentation management

Job description

Gleeds Corporate Services Ltd seeks a site-based coordinator for data centre construction projects. You will assist day-to-day activities, coordinate information flow, and ensure completed work aligns with project standards.

Working with the PM team, you will manage documentation, attend site meetings, monitor health, safety and risk processes, and maintain strong client relationships through timely reporting.