Research Center Admin & Stakeholder Liaison

IIT; Roncade; Remote; EUR 25,000 - 30,000; Full time

Job summary

Istituto Italiano di Tecnologia (IIT) invites applications for an Assistant at the Center for Cultural Heritage Technology on the H-Farm Campus. The role supports scientific advisors, manages communications, coordinates events, and assists in recruiting and procurement, in a dynamic, international setting.

Candidates should have a humanities, languages or law degree, strong English, and experience with SAP and MS Office.

Qualifications

• Diploma or degree in humanities, languages or law.
• Good knowledge of English language.
• Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools.
• Strong focus on stakeholder needs and expectations.
• Ability to work in a challenging and international environment.
• Capacity to work autonomously and collaboratively in a highly interdisciplinary environment.
• Possess analytical reasoning skills and a growth mindset.
• Be proactive and solution-oriented with a positive attitude.
• Strong problem-solving skills, and the ability to quickly grasp new situations and take effective action.

Responsibilities

• Managing the agenda of scientific advisors (Principal Investigators).
• Managing institutional communications, including drafting and sending formal letters and invitations, and establishing contacts with institutions, partners, and stakeholders.
• Organising events and taking care of all related tasks, including travel and transfer management.
• Supporting Principal Investigators in recruiting employees and collaborators.
• Drafting orders and managing their issuance directly as part of the procurement process for goods and services in accordance with internal procedures.
• Acting as an interface with Principal Investigators for all secretarial and administrative matters.
• Interact with other institute offices on all secretarial and administrative matters. Monitoring budget progress.
• Coordinating all activities related to the management of the Centre's structure, including supervising the logistical infrastructure to ensure the smooth functioning of spaces and services.
• Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation.

Skills

English proficiency

Stakeholder focus

Interdisciplinary teamwork

Autonomous work

Education

Diploma or degree in humanities, languages or law

Tools

SAP

Microsoft Office

Job description

Istituto Italiano di Tecnologia (IIT) invites applications for an Assistant at the Center for Cultural Heritage Technology on the H-Farm Campus. The role supports scientific advisors, manages communications, coordinates events, and assists in recruiting and procurement, in a dynamic, international setting.

Candidates should have a humanities, languages or law degree, strong English, and experience with SAP and MS Office.